Tag: RAP

GAMBIA ELECTRICITY RESTORATION AND MODERNIZATION PROJECT (GERMP)

TERMS OF REFERENCE

for Developing a Resettlement Action Plan (RAP) Implementation

 in The Gambia Transmission and Distribution Electricity Network Modernization

GREATER BANJUL AREA 

 

Information can be obtained by clicking on the link below

REOI RAP IMPLEMENTATION SUPPORT- for T Line

I. BACKGROUND OF THE PROJECT

The Resettlement Action Plan (RAP) was based on the outcome of the Environmental and Social Impact Assessment (ESIA) report of the proposed high voltage (HV) transmission and distribution (T&D) infrastructure (lines, substation and other ancillary facilities) along the Jabang-Brikama corridor in the Greater Banjul Area (GBA) of The Gambia. The different sub-components of the Transmission and Distribution network in the Greater Banjul Area are:

1. 225 kV transmission line in the GBA will be used for transmission purpose, while the 33 kV will remain used for distribution/transmission purpose.
2. Creation of a new 225/33 kV substation (S/S) in Jabang and 33kV in Kotu Tank to develop the meshing of the 33 kV grid nearby Kotu. There are also new 33 kV overhead lines to build from the future 225/33 kV Jabang substation.
3. Create a National Control Center (NCC) at Brikama and improve communication control. From the NCC, it shall be possible to operate remotely and automatically power plants, 225/33 kV substations and 33/11 kV substations.

The Transmission and Distribution network infrastructure in the Greater Banjul Area is one component of the Gambia Electricity Restoration and Modernization Project (GERMP), with the specific aim of generating reliable and renewable energy. GERMP is a $164 million multi-donor funded project involving the World Bank (WB), European Union (EU) and the European Investment Bank (EIB). Specifically, the development of the Transmission and Distribution network infrastructure is funded by the World Bank.

 

Currently, the proposed location of the project consists mainly of bushes and shrubs, but also some inhabited areas along the lines from Brikama to Jabang, then from Jabang to Brusubi, Wellingara, Old Yundum and Kotu Tank. Given the above, therefore, the ESIA report recommended the development of a RAP since the project’s social risks identified include restricted access to natural resources, loss of land, assets, and livelihoods and can potentially have a negative impact on community social cohesion.

II. THE DEVELOPMENT OBJECTIVE AND PROJECT COMPONENTS

The development objective of the project is to improve the operational performance of NAWEC, and its capacity to dispatch water and variable renewable electricity. The GERMP will improve the power generation capacity and efficiency of NAWEC’s transmission network to increase access to electricity for socio-economic development. This objective is in line with the National Development Plan (NDP-2018-2021), the Gambia Electricity Sector Roadmap (2017) and the National Energy Policy (2014-2018), among other national policies which promote the extension, reliability, and quality of the Government’s energy supply nationally, as well as diversifying energy sources to include renewables.

The GERMP consists of the following three electricity components:

1. On-grid solar PV with storage: This component comprises the development of a 20MW solar PV Plant in Jambur village. The component will include battery back up to minimize grid absorption concerns.

 

2. Transmission and distribution (T&D) restoration and modernization: This component will include upgrades of the T&D to (i) absorb the additional generation capacity; (ii) prepare for future capacity expansion including Laminkoto to Diabugu network, OMVG and other pipeline projects; (iii) reduce T&D losses; and (iv) make future grid extensions possible. This component also includes activities such as emergency communications campaigns, LED bulbs to replace incandescent bulbs in government offices and replacement of streetlights as part of demand-side management initiative, and urgent equipment rehabilitation.

 

3. Urgent institutional support for sector turnaround: This component will involve institutional strengthening, capacity building and project implementation support related to the improved operational performance of NAWEC. Institutional strengthening includes 1) twinning with the University of The Gambia for cross-learning; 2) study tour to review environmental and social management systems in other power utilities, and 3) the participation of NAWEC social and environmental specialists in a short-term course on environmental and social management.

 

III. PROFILE OF PROJECT AREA

 

a) Project Location and Size

 

The project crosses the regions of Greater Banjul Area (GBA) and West Coast and the following villages:

• Settlements crossed by new 225 kV HV lines: Jabang, Jamwelly, Mariama Kunda, Latriya, Jambur, Farato, Forato Bodian Kunda and Kabafita (Kabilo included in Brikama);
• Settlements crossed by new 33kV MV lines: Kotu, Bijilo, Brusubi, Salagi, Jabang, Old Yundum and Wellingara.

b) Description of Site and Land use

Transmission line (TL)

The 18km long line will connect the new OMVG substation which is being built at Brikama and the new Jabang substation that is part of the Project. The land use of this area is a mixte of forested areas, settlements, empty lands, fenced plots of land, gardens and farmlands.

• A right of way (RoW) has been defined. The width of the corridor under the line has been established at 40 m for the single circuit 225 kV line. This value is generally compatible with West African standard practice. Electrical clearances to comply with have been specified.
• Each pylon will induce clearing at a circle surface of 15 m of diameter.

The 225/33 kV Jabang substation

The 300 x 300 m site is located in Jabang at the south-eastern corner of the Salagi forest. It is adjacent to the Sukuta-Jambanjelly highway and access will be possible from the south-eastern corner of the Salagi Forest. Some roads and a car park may be constructed within the site to ease circulation and parking of vehicles.

The distribution lines (DL)

Four new 33 kV double circuit overhead lines will be built as follows:

• Line 1A from Jabang substation towards Bijilo Substation: approximatively 7.5 km
• Line 1B from Jabang substation to Old Yundum police where it connects to the existing line Wellingara – Medina: approximatively 2.4 km
• Line 1C from Jabang substation towards Wellingara substation. It ends at NEMA high school where it connects to the existing line Wellingara–Kotu: approximately 5.2 km
• Line 2B from Palma Rima Junction to the new Kotu Tank substation: approximately 1.9 km. This line shall be connected to the existing line Bijilo – Kotu Power Station.

 

No specific Row is defined. The conditions to comply with are the following ones along the lines:

• No buildings present at less than 3 meters vertically and 3.25 meters horizontally from the conductors. These distances represent the clearance to houses. No building shall be dismantled: the routing of each line shall be defined to avoid them while keeping the safety clearances.
• No trees which could damage the conductors or may induce safety risks to neighbouring populations: some trees may have to be felled.
• The line will be installed in the road easement (servitude) or within Forest Parks.

The 33/11kV Kotu Tank substation

This new substation will be located a few kilometres away from the Kotu Power Plant (i.e Kotu Dispatching) within an existing NAWEC property. A 15×15 m surface will be necessary for the two outdoors 33/11 kV power transformers and a technical building.

The National Control Center (NCC)

Next to the land considered for the OMVG project for the Brikama sub-station, a 50×50 m building will be built by NAWEC to accommodate the National Control Center. The property belongs to NAWEC and is located in an industrial area.

The NCC will include a complete control system including basic SCADA^[1] software, hardware components and peripheral equipment, a national load dispatch centre building and communication systems.

 

 IV. CATEGORIES AND TYPES OF IMPACTS AND PERSONS AFFECTED

 a) Types of Project Impacts

 

The types of impacts resulting from the project cover direct economic and social impacts as well as social-environmental impacts resulting in:

i. Permanent loss of land

The land affected, whether cultivable or not, shall be replaced with land of the same type or compensated in cash at the market price.

i.i Affected land concerns:

• Towers: A circular area of 15 meters diameter will be lost for owners at each tower of the transmission line (1,17ha), except for towers present within the Salagi Forest (4 towers, or 706 m²). For the land belonging to the Department of Forestry, no compensation is considered for the loss of the land.
• Affected area: The area lost represents a small percentage of the area of the parcel being farmed, e.g., about 7% for an average parcel of land.
• New access roads: They will induce loss of land to compensate owners. No area is considered for enlargement of existing roads as enlargements will be completed within their easements (managed by the National Road Authority).
• Structures to be resettled: The loss of structures which will be resettled outside the ROW will induce loss of land as well. The average surface of a dwelling is of 155 m² for an average parcel area of 1500 m², thus representing around 10% of the parcel.

ii. Restriction on land use at the ROW of the transmission line

After construction, the land will remain accessible to previous land users. However, some restrictions of use will have to be considered on the ROW:

• Construction of any new structure will not be authorized
• Crop trees or timber trees higher than 5 meters will not be authorized
• NAWEC will have permanent access to each tower and to the full ROW for maintenance purposes (line, towers, and ROW maintenance).

 Permitted authorizations: Grazing and low crops will be authorized. The maximum height not to exceed for crops has been established at 5 m.

SCADA: Supervisory Control and Data Acquisition

iii. Loss of crops

Any destruction of fruit and productive trees and any damage caused to annual crops shall give the right to compensation.

 

A. Annual crops

For annual crops, the compensation shall consider:

• The market purchase price from the producer [2]
• A compensation factor considering soil preparation work, the cost of the seeds and the maintenance of the culture.
• The surfaces cultivated, and
• The average yield of each crop.

The area destructed will be limited to an 8-m wide corridor centered on the transmission line.

These losses are temporary. Compensation will be calculated considering one crop year of the most expensive crop cultivated on the plot. If the temporary situation were to extend beyond one year, a new compensation on the same nature would be allocated.

B. Perennial crops of private owners or communities

B.1 Trees below 5 meters

• Transmission line: Trees below 5 meters will be felled down within the 8-m wide corridor to allow the construction works. It will be authorized to plant similar species on this 8-m wide strip after construction.
• No trees were identified during the PAP survey as being below 5 meters when mature.

B.2 Trees above 5 meters

B. 2.i Transmission line:

• Timber trees and fruit trees which can mature above 5m will be cleared on a 40m ROW. The PAP survey identified the following trees for fruit and timber trees:
  • Fruit trees: Cashew trees, mango trees, banana trees, citrus, and orange trees,
  • Timber trees: Gmelina, eucalyptus, rosewood, rhun palm tree, bamboos, forest trees and palm trees (Salagi forest included).
• Trees higher than 20m present outside the 40m right and which may jeopardize the conductors’ integrity will be felled too.
• The Department of Forestry and NAWEC will conduct a preliminary survey along the line to determine which trees will have to be felled depending on their location, their height, and their biodiversity value^[3]. This concerns mostly the Salagi forest and the few wooded areas present along the line.

[1]Women frequently suffer disproportionately in resettlement, as they are often a disproportionately large number of the poor; have more limited access to resources, opportunities, and public services than men; and as a result, rely more heavily on informal support networks within their existing communities. The resettlement planning process needs to consider the situation of women and to adapt the engagement process as necessary to ensure that women have a role in decision making. A comprehensive planning process includes identification of: (a) women’s means of income generation and livelihoods, including non-formal activities such as gathering natural resources, or trading and bartering services and wares; (b) women’s social and economic networks, including extended family ties; and (c) women’s ownership of affected assets, including land and crops, in order to appropriately compensate them.

iv. Loss of collective structures

No boring or well will be dismantled. That includes the NAWEC borings along the Kabafita and Nyambai forests, the collective wells, and all other hydraulic structures.

No collective structure has been identified on the ROW of the transmission line.

v. Restriction of use of supply ecosystem services

The Salagi forest will be affected by the transmission line, the Jabang substation and the distribution line 1A. It belongs to the Department of Forest and a specific compensation has been provided in the ESIA for reforestation.

A wooded area which belongs to a community has been identified at Latriya. The costs for loss of these trees have been considered.

vi. Restoration of income and means of subsistence

People affected by the project may lose their source of income for a period. Even if the infrastructure or new house is completed before the move, a transition period is necessary to adapt to the new environment and reconstitute a livelihood.

Therefore, PAPs must benefit from special resettlement/transition measures to be defined as part of the resettlement plans once the results of the social-economic studies on household sources of income have been considered. The resettlement plan provides transitional support to those whose livelihoods will be disrupted. This may include payment for lost crops and lost natural resources, payment of lost profits for businesses, or payment of lost wages for employees affected by business relocation. The plan provides that the transitional support continues for the duration of the transition period.

Transmission line: Several commercial activities have been declared in the PAP survey:

• A wood factory (Kabafita), holding a workshop for crafting in the ROW
• The cement factory which is in a warehouse (in Kabafita)
• A quarry (in Forato Bodian Kunda) where no infrastructure will be affected by the project
• A bare land with a sign “AMRC Property” (in Kabafita),
• NAWEC (Forato Bodian Kunda) holding a small building in the ROW,
• Ancha shop (a company selling food and clothes, inJabang). This activity is managed by the wife of the head of household
• A hucker stand (in Latriya)

The infrastructures present for the wood factory, the Cement factory, the NAWEC site and the Ancha shop will be compensated for physical resettlement.

Additional specific resettlement measures are necessary to help to restore the business activities when they are affected, and those measures are included in the RAP.

vii. Distribution lines: Only the business activities located at the towers will be impacted for one month as the location of each pole can be adjusted to avoid the business activities which are fixed. Among the 68 commercial activities registered along the line 2B, 53 can be easily moved as they are using tables, stalls, zinc canteens (luggage and horse taxis).

A maximum of 32 commercial activities may be disturbed at the locations of the towers for 1 month.

 

V. THE PROJECT AFFECTED PERSONS (PAPS)

There are two types of PAPs identified:

i) Individual PAPs

The individual PAPs are all those persons who own or are using plots of land in the corridor.

• 493 individual PAPs were enumerated. A total of 400 of the 493 potential PAPs could not be traced or identified to be enumerated despite many sensitization and outreach campaigns. The Project is working on the corridor pegging to ease identification of the rest of potential PAPs.
• Some plots had structures on them, but names are not ascribed to them. Nonetheless, the structures were valued and entered appropriately in the Entitlement Matrix with no names attached to them. Equally, there were plots without structures (i.e. empty land). Where there was insufficient information to confirm ownership when possible, land and asset values were estimated and entered appropriately against the names.

Should the owners of such plots claim their benefits future, and the names can be matched with the properties, they will be compensated as indicated upon producing appropriate proof and documentation of ownership.

ii) Institutional PAP

The only institution affected by the project is the Department of Forestry (DOF) which would lose all the forest trees and other vegetation covers on Salagi, Nyambai and Kabafita forest parks. These trees include the rhum and oil palms, in addition to the various other species of shrubs and vegetation covering the field.

 

Regarding compensation to the Department of Forestry, a Memorandum of Understanding has been signed between NAWEC and DOF. For the compensation of affected trees, before cutting or trimming trees, NAWEC safeguards team and DOF staff will complete an inventory of the affected area, and a reforestation plan will be submitted with the budget for approval before its implementation.

NAWEC safeguards team will monitor the implementation of the reforestation plan.

VI. OBJECTIVES AND RATIONALE OF THE RESETTLEMENT ACTION PLAN

Since this project is funded by the World Bank, and project implementation will result in both physical and economic displacement, it is a requirement that a RAP is developed according to the World Bank Involuntary Resettlement Policy (OP 4.12). This is because when involuntary resettlement takes place, people lose their land, assets and access to assets, their income, and livelihoods, with or without physical relocation. The effect of these losses on the persons living in the project zone would increase poverty unless measures are put in place to compensate them for the losses incurred so that the living conditions of pre-project PAPs are at minimum restored or better, be improved, especially those who are vulnerable to they do not suffer disproportionate adverse impacts.

 

The objective of the RAP, therefore, is to provide guidelines that will ensure that since land acquisition for the project activities is inevitable, resettlement and compensation processes for the lost land and associated assets must be executed in line with the RAP, which will:

i. Reduce the risks of deepening poverty, exclusion, inequitable access to benefits especially for vulnerable and marginalized individuals and groups such as women, women head of households, elderly, children, persons with disabilities, etc.

ii. Mitigate adverse impacts including those relating to loss of livelihood from the reduced opportunity of collecting plant resources, and this will consequently prevent competition and conflict

iii. Minimize, as much as possible, involuntary physical and economic displacement

iv. Ensure that the affected populations that must leave their living environment and/or lose part of their property or assets following the completion of the project are:

• Compensated for these losses at full replacement cost, including the option of land for land compensation should also be considered.
• That affected livelihoods are restored or improved

 

VII. TASKS

1) Implementation of mitigation measures, land acquisition and livelihood restoration: The consultant shall be responsible for the implementation of the RAP that includes mitigating the adverse effects of the project, while also aiming to improve their standards of living or at least restore them in real terms to pre-displacement levels or to levels prevailing prior to the beginning of project implementation, whichever is higher. The consultant shall facilitate the land acquisition process on behalf of NAWEC Project Implementation Unit (PIU) as per the Resettlement Action Plan. In addition, the consultant shall remain responsible for the development of a comprehensive livelihood restoration plan to facilitate the PAPs to take advantages of the options available as per the RAP to improve their livelihoods or at least restore them in real terms to pre-displacement levels.

2) Dissemination of Information and Consultation: The consultant will be responsible for accurate, inclusive, and timely dissemination of information to the PAPs on the resettlement policy, provisions, and approach to land acquisition as per the RAP, time frame for implementation, roles, and responsibilities of implementing agency, and the Grievance Mechanism, and keep accurate records of consultations and communications with PAPs. The consultant must ensure that appropriate information related to resettlement is disclosed to PAPs in a timely, understandable, accessible, and appropriate manner and format.  Measures to reach out to PAPs who may be vulnerable, such as women, elderly, persons with disabilities and others are important to ensure inclusive decision-making and inclusive access to benefits.

The consultant shall sensitize PAPs on their rights, entitlements, and obligations under the RAP. Information to the PAPs shall be disseminated on the possible impacts of the project on the communities’ livelihood systems, property and physical assets, and the options available, so they can make informed decisions. The consultant shall explain to the PAPs why land acquisition was necessary, the provisions of the policy and the entitlements under the RAP, and the consultant will keep accurate records detailing communications and concerns between the consultant and the PAP.  The consultant will provide regular and timely communications to the PIU on the outcomes of such discussions, especially concerns raised by the PAPs.

3) Land Acquisition: The consultant will facilitate the land acquisition process up to receipt of compensation payment and/or physical displacement resettlement assistance in consultation with NAWEC PIU and the PAPs.

The consultant will support PAPs to complete the required documents to access compensation cheques. The consultant will facilitate the disbursement of compensation cheques. In addition, the consultant will ensure compensatory benefits to women; specifically, ensuring that the financial benefits are distributed equitably among the men and women, as per the RAP.

 

4) Verification: The consultant shall undertake joint verification with the PIU safeguards team to identify eligible PAPs as per the cut-off date for resettlement entitlement and shall update the database accordingly. The consultant shall verify the information already contained in the RAP and the individual losses of households and validate the same and suggest suitable changes if required, in a dynamic map marking the plot of land associated with each PAP.

During the identification and verification of the eligible PAPs, the consultant shall ensure that each of them is contacted and consulted. A woman facilitator shall conduct a consultation with the women including women-headed households.

Verification exercise shall include actual measurement of the extent of total property loss/damage and valuation of the same. Prepare and put-up updated database on individual losses required for preparation of micro-plans to be submitted to NAWEC PIU. After getting approval of the same from NAWEC – PIU, the consultant shall display the list of eligible PAPs in the affected communities for PAP’s to verify.

The consultant will identify and verify the community assets and current land uses that are likely to be affected by the Transmission and Distribution network infrastructure.

The consultant will identify PAPs and/or community assets coming within Transmission and Distribution network infrastructure affected areas after the cut-off date, and will notify the same to the NAWEC PIU and shall remove such properties or community structures from the site, through appropriate and meaningful consultation with the PAPs and shall inform them that any project benefits do not apply to them and will inform them of the Grievance Mechanism should the PAP wish to grieve the decision.

5) Distribution of Identity Files: After finalization of verification the consultant shall distribute identity files to all PAPs. The identity file will include a picture of the head or heads of the household, the extent of loss, and entitlement[4] i.e. compensation and resettlement assistance, as applicable. The identity files are to be signed by the following persons: the PAP, Field Officer of the Consultant, and a safeguard officer of the NAWEC PIU. This information will be reflected in the dynamic map of the Transmission and Distribution network infrastructure sites to associate each PAP with a plot of land on the map.

6) The final RAP shall include the following:  category of household, asset lost, compensation and all types of assistance, alternate livelihood options, details of resettlement including impacts of resettlement/livelihoods on vulnerable people in the household (including women and other members), specific training requirement for improving skills, and institutions responsible for training.

7) Training and Support for Income Restoration: In addition to assistance given in the entitlement package, the consultant shall be responsible for training and assistance of PAPs in establishing linkages with government programs.

The consultant shall consult with PAPs whose livelihoods are adversely impacted as a result of land acquisition and will discuss with them on livelihood options that meet their needs, including skills development needs and income restoration programs. The consultant shall prepare individual Income/Livelihood Restoration Plans, as a part of the RAP. The consultant shall assist the PAPs to establish linkages with Government departments, district administration, etc., and ensure that PAPs are included in the development schemes, as applicable especially with reference to vulnerable groups, for senior citizens, widow pensions, schemes for women or women-headed households, persons with disabilities, and other vulnerable individuals. The Consultant shall coordinate with the training institutes as identified in the RAP.

This should be inclusive of livelihoods of women and other members who may be impacted by resettlement.  Please reflect.

8) Disbursement of Assistance and Delivery of Entitlements: The consultant shall assist NAWEC in ensuring all the household obtain their full entitlements under the RAP before being physically relocated, to ensure all benefits owed to the PAPs are provided to them, as per the requirements of the RAP. Where options are available, the consultant shall provide advice to PAPs on the relative benefits of each option. The consultant shall assist the PAPs in opening bank accounts explaining the implications, the rules, and the obligations of a joint account and how she/he can access the resources she/he is entitled to, as per the RAP.

9) Relocation: The consultant shall assist the project authorities in ensuring a smooth transition and guide the households through the resettlement period. In consultation with the PAPs, the consultant shall inform the NAWEC PIU about the date of relocation as suggested by PAPs The consultant shall advise the PAPs on utilizing resettlement benefits to create productive assets. The consultant will verify files or documents proving the disbursement of the money or any kind of assistance. The funds will be disbursed against the approved plan for creating a productive asset.

 

10) Grievance Mechanism: The consultant shall make PAPs aware of the grievance mechanism as set out in the RAP and shall assist them to resolve the grievances using this process. The consultant shall always help PAPs to file a grievance application while ensuring professionalism and ethical conduct so that PAPs do not feel pressured or that the process is otherwise compromised. The consultant will not interfere with the decision of a PAP to use the GM and will provide timely information to ensure accessibility of the GM. Special measures to assist vulnerable groups such as illiterate, women, persons with disabilities and the elderly will be developed to ensure they have access to the GM.

The consultant shall record the grievance using the grievance monitoring log provided in the RAP and bring the grievance notice to the Grievance Redress Committee (GRC) within 3 (three) days of receipt of the grievance from the PAPs. The GRC shall write a draft recommendation of resolution of the grievance to NAWEC’s safeguards for their consideration.  NAWEC’s safeguards team may follow this recommendation or amend it for presentation or submission to the GRC meeting.

11) Coordination between PAPs and NAWEC:  The consultant shall facilitate consultation between the PAPs and the NAWEC PIU. This will be archived through meetings with both the NAWEC representatives and the PAPs.  All consultations and meetings will be accurately documented, noting date, place, attendees, key outcomes, and concerns, including photo records.

12)  Conduct Public Information Campaign: The consultant shall assist the NAWEC PIU to undertake public information campaign at the commencement of the project to inform the affected communities regarding the Resettlement action plan and as per the communication strategy for the project.

13) Awareness Creation on Gender Mainstreaming and Systemic inequalities:  Consultant shall carry out awareness programs in the Transmission and Distribution network infrastructure affected areas addressing gender mainstreaming and systemic inequality issues.

The information/outreach materials (videos, flyers, documents) as well as technical advice from NAWEC PIU, and the WB will be utilized in a timely manner. The consultant will submit to NAWEC PIU an outreach plan that includes the frequency of engagement, dates of execution, partners to assist in community and worker outreach (such as Department of Women’s Affairs, Ministry of Youth, Culture and Sport, policing, and others).

 

 

 

VIII. CONDITION OF SERVICES

a) Duration of Services

The timeline for initiating the RAP implementation will be provided by the PIU. From initiation, the duration of the services will be for six months. The consultant shall help NAWEC PIU in all other matters deemed necessary to implement the RAP in its spirit and entirety.

All documents prepared, generated, or collected during the period of the contract, in carrying out the services under this assignment will be the property of NAWEC. No information gathered or generated during and in carrying out this assignment shall be disclosed by the consultant without explicit written permission of the NAWEC.

b) Location of the Consultant

In order to carry out the above tasks, employees of the consultant will be stationed at a location mutually agreed with NAWEC.

c) Reporting

Reports are to be submitted to NAWEC PIU. All supporting documents such as photographs, video graphs, maps, primary and secondary information collected, etc., taken during the assignment shall be submitted in support of the reports, along with an electronic copy of the documents. The following deliverables must be submitted:

i) Inception Report: The consultant shall submit to the NAWEC PIU an inception report detailing the plan of action, human resources deployment, time schedule, and detailed methodology, within 21 working days of the commencement of the assignment. The monthly progress report must be submitted before 10th of the following month.

ii) Monthly and Quarterly Progress Reports: The consultant shall also submit monthly progress reports on the activities carried out during that month and proposed activities for the next month. The monthly progress reports shall include data on input and output indicators as required by NAWEC, with work charts as against the scheduled timeframe of RAP implementation. All progress reports shall include data on input and output indicators as required by the NAWEC. Consultant shall also submit Quarterly progress report depicting all the aforesaid details. The quarterly progress report shall be submitted on or before 10th of the first month in the following quarter.

The reports will contain:

• A start-up report presenting an analysis of the situation and details of the proposed intervention strategy (i.e., methodological note, roadmap)
• A monthly activity report to be submitted by the 10th of each month, highlighting, among other things, the progress of the operations, the sensitive issues or challenges identified, the status of the conflicts encountered, and the resolutions proposed, the meetings held, decisions made, etc. These reports will be approved by the World Bank and European Investment before payment.

d) Monthly Work Plan: The work plan for each coming month shall be submitted in the monthly meeting along with that of the current month clearly showing site visits, targets v/s achievements, and various other elements.

The consultant shall document in full detail, the consultation processes, and a full description of the training imparted (or facilitated) as part of the assignment. The progress archived in land acquisition as per entitlements shall be documented and shall be submitted to the NAWEC PIU as a part of the monthly progress report.

e) Status Reports: The consultant shall prepare and submit the status report in consultation with NAWEC PIU and submit it to WB during mission visit. Consultant shall also prepare PowerPoint presentation on the status report during WB mission visit in consultation with NAWEC PIU as and when required during the entire contract period. Given that the funder will have a mission visit about every six months, it is preferable that the consultant prepare a status report at least one month before every mission visit.

f) Draft Final Report: Consultant shall submit a Draft Completion Report at the end of the contract period summarizing the actions taken during the project, the methods used to carry out the assignment, and a summary of support, compensation and assistance given to the PAPs (a guideline content of the Final Report is given in Appendix).

g) Final Report: Consultant shall submit final completion report complying all the remarks/comments of NAWEC PIU, the World Bank on Draft Final Report at the end of the contract period summarizing the actions taken during the project, the methods used to carry out the assignment, and a summary of support, compensation and assistance given to the PAPs (a guideline content of the Final Report is given in Appendix).

h) Participation in Periodic Review Meeting of PIU: Consultant’s Team Leader shall participate in the periodic review meetings of the PIU to discuss the progress of the assigned tasks, issues, and constraints in carrying out any specific task, etc.

i) Submission of Meeting Records: Minutes of the meeting shall be prepared for all the meetings with NAWEC PIU and PAPs, GRC Meetings, various consultations with the PAPs, consultations with respect to shifting of community assets, joint verification of affected land and structures, etc., shall need to be recorded and submitted to the NAWEC PIU.

j) Submission of Micro Plans: All micro plans (this includes the resettlement plan, livelihood restoration plan, capacity building plan, and others) must be submitted, with the status of disbursement and payment of compensation, on a monthly basis. Where changes occur during the project implementation, the consultant will update the relevant Micro Plans and resubmit them to the NAWEC PIU.

k) Data, Services and Facilities to be provided by the Client: The NAWEC PIU will provide to the consultant copies of the Transmission and Distribution network infrastructure Resettlement Action Plan, PAP database, land acquisition details, and any other relevant and available reports/data related to the respective project.

l) Time Schedule

It is estimated that the consultancy services shall be required for a period of minimum six months. The consultant shall carry out all assigned tasks based on the milestones as set out by NAWEC. The period of service shall be extended, if found necessary and based on the performance of the consultant, for a period mutually agreed upon by both the parties (NAWEC and the consultant / the consultancy firm).

m) Payment

All payments will be linked to the completion of tasks as per milestones assigned by NAWEC which will be provided upon awarding of the contract. The payment to the consultant will be made against outputs as given above, and per the payment schedule.

n) Team for the Assignment

The NGO/consultant firm shall dedicate a team of professionals to the site. The constitution of the Core Team and their required qualification and experience shall be as follows.

Position	Number of Positions	Qualification/Experience
Project Manager / Team Leader	1	Project Manager/Team Leader should be a post-graduate, preferably in social sciences with a financial management background. S/he should have 10 years’ experience in the implementation of resettlement plans and development of reports with good knowledge of GIS and mapping of Project affected area and PAP plots of land. S/he should have held a responsible position in the previous assignments and should possess participatory management skills. Knowledge of local language (Mandinka) will be a good asset.
Social Specialists as Community Facilitators	2	The social specialists should have a graduate or post-graduate or equivalent in social sciences with at least five years of field experience. They shall have experience in the implementation of resettlement in project development works with knowledge of prevailing resettlement policies including WB policies, and knowledge of gender issues and/or GBV. Should have at least five years of experience in community consultation (including one with demonstrated experience with gender-sensitive consultation approaches and working with women community members to create safe spaces for discussion). Knowledge of the local language and experience of working in The Gambia is desired. At least one of the social specialists will be a woman to be able to conduct meetings with women, especially as it relates to gender-inclusive practices and GBV At least one of the social specialists shall have knowledge about good financial management practices and skills development/training.
Land acquisition facilitator	1	Should have knowledge of the Gambia’s Land Acquisition and Compensation Act and land acquisition process, prevailing resettlement policies including WB policies and its implementation. They should have 5 years working experience on land acquisition issues and facilitating discussions between various stakeholders related to land acquisition.
Land Acquisition Specialist	1	Should be a graduate or equivalent in the social sciences with five years field experience in Land Acquisition, using maps to identify PAP assets, should have knowledge of prevailing land acquisition and compensation Act and WB policies.

 

APPENDICES

CONTENTS OF FINAL REPORT for the Safeguards (RAP) Implementing Consultancy Firm

1. Introduction
2. Background of the Project
3. Action Plan for RAP Implementation

 

2. Details of joint verification

 

3. Status of distribution of ID files

 

4. Details of consultations carried out with PAPs (including a summary of key questions, concerns and answers by the team to the PAPs; list of names)
5. Training and Support given to PAPs for income restoration
6. Coordination with Government Departments
7. Linkages with suitable schemes
8. Identification of skill sets of PAPs
9. Details of training imparted
10. Outcome of training

 

6. Disbursement of compensation package

 

7. Grievance Mechanism including SEA/SH Action Plan

 

8. Awareness on HIV/AIDS/GBV/SEA/SH/VAC Prevention
9. Tools and methods
10. Information Education and Communication
11. Interaction with communities and sensitization
12. Awareness programs
13. Details of medical health care services including STI treatment facilitates
14. Details of coordination with Target Intervention NGOs and other agencies working in the field of HIV/AIDS/GBV/SEA/VAC awareness and prevention
15. Details of sensitization programs for contractors and other stakeholders
16. Details of social marketing of condoms and other prophylaxis

 

9. Details of Consultation in Scheduled Area
10. Consultation with Affected Households
11. Consultation with Community and Key Stakeholders

 

10. Awareness creation of gender equality and other social issues
11. Awareness creation on gender equality issues and other social issues
12. Health care facilities and working conditions of women in construction sites

 

11. Achievement of targets (physical and financial)

 

12. Summary and way forward

 

[1] SCADA: Supervisory Control and Data Acquisition

[2]Women frequently suffer disproportionately in resettlement, as they are often a disproportionately large number of the poor; have more limited access to resources, opportunities, and public services than men; and as a result, rely more heavily on informal support networks within their existing communities. The resettlement planning process needs to consider the situation of women and to adapt the engagement process as necessary to ensure that women have a role in decision making. A comprehensive planning process includes identification of (a) women’s means of income generation and livelihoods, including non-formal activities such as gathering natural resources, or trading and bartering services and wares; (b) women’s social and economic networks, including extended family ties; and (c) women’s ownership of affected assets, including land and crops, in order to appropriately compensate them.

 

[4] This should be inclusive of the livelihoods of women and other members who may be impacted by resettlement.  Please reflect.