Procurement Manager

CAREER OPPORTUNITY PROCUREMENT MANAGER

Background

The National Water and Electricity Company Limited (NAWEC), intends to beef up the Procurement team in accordance with applicable procurement rules and regulations, inter alia Gambian procurement legislation, international procurement guidelines of other donors, as the case may be. A large part of the work of the Procurement Manager will be handling of the procurement activities of the company. The Procurement Manager will serve and provide advise to the Managing Director on matters regarding the Procurement Department in accordance with this Job Description.

Objective

NAWEC is seeking an experienced Procurement Manager to lead a team of Procurement Officers, Clerks and Logistics Officers and other Procurement Professionals who support NAWEC through the acquisition of goods, works and services. The Procurement Manager provides direction, leadership, and day to day supervision to plan, develop, implement, administer, and continuously improve procurement functions.

As a Procurement Manager you will be responsible for managing a broad range of categories, cost saving initiatives, supplier relationship management across NAWEC, provide support and advice on best procurement practice and overall drive improvements and developments across procurement processes and Supply Chain.

This important leadership role engages with other Departments at all levels across the organization. The Procurement Manager reports to the Managing Director and will lead a team of 5 to 15 procurement professionals supporting the organization in the pursuit of acquiring goods, works and services at best value. The Procurement Manager is the go-to person for all Procurement functions and support across the organization; this is a role that requires customer focus, staff leadership and development, patience, critical thinking, vision, strategic thinking, and the ability to coach and transfer knowledge to a dynamic team.

Main Duties & Responsibilities

  1. Procurement Planning and Implementation
    1. Consolidate the procurement needs of all Departments on annual basis.
    2. Assisting other department staff in identifying material/source availability.
    3. Supervises the strategic sourcing process by developing and maintaining annual Procurement/ Sourcing Plans.
    4. Developing solicitation documents, identifying bidders, encouraging participation from suppliers/contractors, researching suppliers/contractors information.
    5. Monitor, analyze and forecast contract activities; and provides oversight of Procurement performance through KPIs and Management and Board reports as well as facilitate continuous improvement of procurement functions.
    6. Work closely with Technical staff to determine technical acceptability of supplier/contractor submitted bids, evaluating proposals, recommending awards, resolving protest, and writing and negotiating terms of agreements.
    7. Oversight to ensure adequate planning, development and negotiation of contracts, forecasting of project costs and activities, identifying areas for cost savings.
    8. In close collaboration with relevant beneficiaries/departments, prepare solicitation/ bid documents with clear specification and qualifications requirements.
    9. Lead procurement process from bidding, evaluations, negotiations, contract awards and contract management.
    10. Continually evaluate the effectiveness of current practices and procedures of Procurement in line with GPPA Act and other Donor requirements.
    11. Supervises the administration of internal and external projects by offering oversight in identifying project objectives, identifying internal and external project teams within area of responsibility, monitoring project progress and completion in area of responsibility against plan/contract, reviewing work products, and assisting in resolving conflicts and discrepancies.
    12. Assists in developing and administering the unit budget by monitoring budget expenditures in area of responsibility against plan;
    13. Participating in identifying and reconciling budget anomalies; monitoring and revising schedules, expenditures and assignments as warranted
    14. Reviewing end-of-year budget results; developing area of responsibility budget recommendations for the next fiscal year.
    15. Negotiating contracts, tendering work and optimizing the supply chain
    16. Ensure compliance in relation to all legislative, regulatory and policy requirements for procurement and tendering exercises.
  2. Supplier Management
    1. From the current list of Suppliers, prepare a database of supplier with categories of supply
    2. Conduct a comprehensive assessment of key suppliers to establish strengths and weaknesses, group suppliers per category of supply
    3. support suppliers in understanding the procurement rules and how to effectively prepare bids or respond to bid requests.
    4. Prepares supply and demand profiles; develops sourcing strategies; implements a competitive supplier selection process
    5. Implements joint process improvement programs with strategic suppliers by assessing the success of current processes and programs and identifies opportunities for improvement.
  2. Team Management  
    1. Provides leadership and direction over all procurement processes for materials, technology, construction, and professional services.
      Assess the current staff capacity of the Procurement Unit and  recommend continues Professional Development
    2. Ensure Staff have clear deliverables for monitoring
    3. Provide on the job training of staff on various Donor Procurement Guidelines, Rules, Regulations and Best Practices.
    4. Monitor and measures Procurement department`s  performance against standards and benchmarks;
    5. Provides direction and training to subordinates for completion of assigned tasks by administering GPPA Rules and Procedures ;
    6. Planning, coordinating, prioritizing, evaluating and adjusting work functions, practices, and schedules; monitoring daily operations to ensure overall work quality, quantity and efficiency following established procedures and standards;
    7. Ensuring staff safety and implementation of safety policies and practices in the work unit and environment;
    8. Assisting subordinates as required; coaching, giving performance feedback and identifying and resolving staff deficiencies;
    9. Providing recommendations to management on staffing ,discipline and termination actions, and staff training and development; and performing ongoing, assigned operational tasks.
  4. Reporting & Advisory
    1. Provide monthly, annual and other periodic reports.
    2. Advise the Director and Board of Directors on all procurement matters.

Qualification and Experience

  • Master’s Degree in Business Administration, Public Procurement, Logistics, Supply Chain Management or related Field .
  • At least Ten(10) years of progressively responsible relevant work experience in Procurement, supply chain Management, Logistics, contract administration or related areas.
  • At least 5 years experience with Gambia Public Procurement Rules and Regulations
  • At least five(5) years work experience in procurement function for Public Utility Company or state controlled industrial entity.
  • Leadership experience of managing a team of at least five(5) personnel
  • Experience building relationships and working with industry stakeholders, such as utilities, regional power planning agencies, renewable project developers, project investors.
  • The ability to manage and prioritize multiple simultaneous projects with minimal direction.
  • Excellent speaking-listening-writing skills and attention to details
  • Be a passionate self-starter.
  • Proven track record for cultivating strong relationships with internal stakeholders, suppliers, or customers. Experience of maintaining live knowledge of supply markets
  • A deep understanding of strategic sourcing methodologies
  • Strong analytical thinking skills, able to identify market trends and issues
  • Ability to think laterally, utilising problem-solving skills to develop new approaches
  • Strong Negotiation skills.
  • Must be IT literate i.e. interpret & analyse data.

Application letter, CV together with copies of relevant certificates should be submitted to the address below:

 

The Managing Director

National Water & Electricity Company Limited (NAWEC)

53 Mamadi Manjang Highway

P. O. Box 609 Banjul

Kanifing

info@nawec.gm

The deadline for submission of application is Monday 21st October, 2019 at 14.00hrs.

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