Specific Procurement Notice Template Request for Bids Goods – AMI & AMR-enabled Retail Water Meters

Specific Procurement Notice

Template

Request for Bids

Goods

(One-Envelope Bidding Process)

 

Country: The Gambia

Name of Project: Electricity Restoration and Modernization Project

Contract Title: AMI & AMR-enabled Retail Water Meters

Loan No./Credit No./ Grant No.: IDA – D3090

RFB Reference No.: GM-NAWEC-237588-GO-RFB

 

  1. The Republic of The Gambia has received financing from the World Bank toward the cost of the Gambia Electricity Restoration and Modernization Project and intends to apply part of the proceeds toward payments under the contracts for Supply of AMI & AMR-enabled Retail Water Meters. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing
  2. The National Water and Electricity Company Limited (NAWEC) now invites sealed bids from eligible Bidders for the Supply of AMR-enabled Retail Water Meters.
  3. Bidding will be conducted through international competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (July 1st, 2016, revised in November 2017 and August 2018) (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

 

  1. Interested eligible Bidders may obtain further information from:

 

Mrs. Haddy Njie – Project Coordinator

National Water & Electricity Company Limited

Emporium III Building, Fajara

114 Kairaba Avenue

Telephone: +220 9961301 / 9967791/ 7009342

Electronic mail address: hnjie@nawec.gm mfsanyang@nawec.gm

and inspect the bidding document during office hours at the address given below.

  1. The bidding document in English may be purchased by interested Bidders upon the submission of a written application to the address below and upon payment of a non-refundable fee of US$300. The method of payment will be electronic transfer. The document will be sent by courier mail.
  2. Bids must be delivered to the address below on or before12:00 p.m. of 7th December 2021. Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on 7th December 2021.
  3. All Bids must be accompanied by a Bid Security of US$10,000.
  4. The Basic qualification requirements are as follows:
  5. Bidder must have a minimum average turnover for the last 3 years of US$2.5 million
  6. Minimum number of 3 contracts for similar items completed in the last 5 years, with each contract being not less than US$1 million
  7. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.
  8. The address(es) referred to above is (are):

 

Attention:  Mrs. Haddy Njie – Project Coordinator

Address: National Water & Electricity Company Limited

Project Implementation Unit

Emporium III Building, Fajara

114 Kairaba Avenue

The Gambia

Tel:+220 996 1301 / 9967791/ 7009342

 

Electronic mail address: hnjie@nawec.gm mfsanyang@nawec.gm

 

REQUEST FOR QUOTATIONS (RFQ) WORK – Renovation of Customer Service Centres

REQUEST FOR QUOTATIONS (RFQ) WORK

 

INVITATION TO QUOTE

 

Date: 28th September 2021

Project Title: Gambia Electricity Restoration and Modernization Project

Source of Funding (loan/credit/grant no.): D6530-GM

Contract Name: Renovation of Customer Service Centres

Contract Ref: GM-NAWEC-251310-CW-RFQ

 

 

  1. This project is financed by the World Bank through the above grant. The National Water & Electricity Company invites sealed quotations from eligible bidders for the Rehabilitation of (5) five NAWEC Customer Service Centers in the GBA.
  2. Eligible bidders should have experience in the construction of at least one contract of the nature and complexity equivalent to the Works described in this Invitation, during the last three years. The minimum size of the reference contract to be considered similar is $150,000. Bidders shall provide evidence of financial resources to successfully complete the Works in the amount of at least $60,000.
  3. A complete set of Request for Quotation (RFQ) documents in English will be provided to interested eligible bidders upon the submission of a written application to the address below.
  4. Clarifications

Any clarification request regarding this RFQ may be sent in writing to hnjie@nawec.gm, cc: to mfsanyang@nawec.gm , asallah@nawec.gm before      22nd October 2021.

 

  1. Submission of Quotations
  1. Signed quotations shall be submitted in the form attached to the address below or via email. Quotations submitted as email attachments.

Attention: Project Coordinator

Projects Management Unit

National Water and Electricity Company Limited

53, Mamadi Maniyang Highway

P.O.Box 609, Kanifing

The Gambia

Telephone:  +220 9961301/7009342/9967791

Email: hnjie@nawec.gm, mfsanyang@nawec.gm , asallah@nawec.gm

 

  1. The deadline for submission of Quotations is 29th October 2021 @ 12:00 pm local time

 

GERMP Scholarship Award

                                                                                     

 

GERMP Scholarship Award

 

The National Water and Electricity Company of the Gambia (NAWEC) and the Gambia Technical Training Institute (GTTI), supported by the World Bank through the Gambia Electricity Restoration and Modernisation Project (GERMP) are pleased to announce the establishment of the GERMP Scholarship Award.

 

  1. What is the GERMP Scholarship Award?

The GERMP Scholarship Award is a joint initiative by NAWEC and GTTI to promote a diversified workforce in the Energy and Water sectors in The Gambia, by increasing the number of women and girls working in institutions in these sectors.

 

  1. Who can receive a GERMP Scholarship Award?

The GERMP Scholarship Award is directed at:

  • Female students who want to pursue a career in the energy and water sector and have no previous experience in these fields.
  • Female students who want to advance their studies in these fields (including former and current GTTI students).
  • Women already working in the energy and water sector in the Gambia who want to advance their careers (including but not restricted at NAWEC).

The GERMP Scholarship Award only targets Gambian nationals.

 

  1. What is in the GERMP Scholarship Award Package?

The GERMP Scholarship Award covers for each scholar:

  • The full cost of the training fee, for the training course selected and accepted for each scholar.
  • A monthly stipend of D2.000 (two thousand) to cover transportation and any other related costs (this applies only during the active period of the academic year, and it does not cover for the Holiday period).

The GERMP Scholarship Award also includes a paid internship at NAWEC, in specific training areas, for the scholars with the best academic performance. It should be noted that the final number of annual internships will be subject to NAWEC’s Human Resources Needs.

 

 

  1. What are the application criteria?

The application criteria for the courses offered within the framework of this Program are:

  • For BSC in Engineering: 6 Credits including Math, Further Math, Chemistry, Physics, English Language and credits in the relevant areas of interest.
  • High National Diploma (HND) Programs: 5 Credits including English and Math or at least 4 credits.
  • Technician Programs: 4 Credits including English & Math.
  • Certificate Programs: 4 Credits with a Pass in either Math & English.

For the Technician and Certificate Programs, students can also apply if they have acquired skills and/or have previous experience in the sectors. These skills will be evaluated during the Interview Panel.

 

  1. What are the training courses covered by the GERMP Scholarship Award?

The GERMP Scholarship Award will be available for the following courses offered by GTTI:

  • Solar Water Heating System (6Months)
  • Technician Certificate in Construction (1Yr)
  • Certificate in Electrical/Electronics (1Yr)
  • Certificate in General Engineering I and II ( Mechanical Option + Electrical Option) (1Yr)
  • Certificate in Plumbing & Gas Fitting (1Yr)
  • Diploma in Electrical Electronics (1Yr)
  • Diploma in Renewable Energy Eng. (Photo-Voltaic) (1Yr)
  • In Plumbing & Gas Fitting (1Yr)
  • Diploma in General Engineering (Mechanical Option + Electrical Option) (1Yr)
  • Technician Diploma Construction (2Yrs) (Skills and Competence in Construction provided)
  • Ordinary National Diploma (OND) – Mechanical Engineering (2Yrs)
  • OND Electrical Engineering (2Yrs)
  • High National Diploma (HND) -Mechanical Engineering (2Yrs)
  • HND-Civil Engineering & Architecture (2Yrs)
  • HND-Electrical/Electronic Engineering (2Yrs)
  • BSc Electrical/Electronic Engineering (3Yrs)

 

 

  1. How many GERMP Scholarship Award will be given?

The total number of scholars who will receive the GERMP Scholarship Award is estimated at 54. The initiative is expected to happen every academic year until 2024/2025 but can be ended before, if the number of scholars is achieved before then

The final number of scholars will depend on the number of applications received that comply with the criteria and are selected according to the selection procedure.

 

  1. Can the GERMP Scholarship Award be terminated?

In the event a scholar is found to be in violation of the national laws, including statute or regulations of GTTI, or is convicted of any criminal offence, or due to unsatisfactory progress (as determined by the GTTI), then, after consultations with NAWEC, the Scholarship may be terminated.

 

  1. Where and when will the trainings take place?

The training will take place at GTTI Kanifing Main campus. The training will start in January 2022, for the academic year of 2022.

 

  1. How can I apply to a GERMP Scholarship Award?

To apply for the GERMP Scholarship Award, potential scholars are required to apply to their selected training course at GTTI. This includes the submission of the completed forms to GTTI which  are available at the GTTI Cashier’s desk at a cost of D200 (two hundred). For the selected scholars, this cost will be refunded with their first stipend.

  • For the Technician and Certificate Programs: Students applying based on their acquired skills and/or previous experience in the sectors, will have to submit their Curriculum Vitae and a letter from their employer or any other relevant document attesting to their experience.
  • For BSc and HNDs programs: the potential scholar must also submit a written document stating the justification for the application to the GERMP Scholarship Award.

Further to these, a birth certificate to make proof of nationality will also have to be submitted by all candidates.

All scholarship applications must be submitted to GTTI’s Admissions Office. Interest in this Scholarship must be shown through the admission form in the section provided for this purpose.

 

  1. How will the selection be made?

The selection process is as follows:

  • Phase 1: Verification of the administrative procedures, which includes review of the submitted forms and verification that the potential scholar fulfills the criteria to the selected training. This verification will lead to the development of a shortlist of potential scholars.
  • Phase 2: An Interview Panel will be held with the shortlisted. GTTI and NAWEC staff constitute the Interview Panel.
  • Phase 3: Notification of the scholars awarded the GERMP Scholarship Program.

 

  1. What is the timeline for the attribution of the GERMP Scholarship Award?

The most important dates for the GERMP Scholarship Award for the Academic Year 2022 are:

  • Deadline for applications: October 31st, 2021
  • Evaluation process (Shortlist and Interview): between 17th to 31st November 2021 
  • Communication to the scholars: December 15th, 2021
  • Start of the training: 3rd 2022 (final date to be confirmed)

 

Gambia Energy Restoration and Modernization Project (GERMP) – Additional Financing Terms of Reference for consultancy services to NAWEC on Non-Revenue Water (NRW) reduction plan

Gambia Energy Restoration and Modernization Project (GERMP) – Additional Financing

Terms of Reference for consultancy services to NAWEC on Non-Revenue Water (NRW) reduction plan

Background

The Gambia is a fragile country that is in the process of a major political and economic transition following a 22-year long autocratic rule that left the country impoverished, highly indebted, and institutionally weak. In recent years, the Government of The Gambia (GoTG) has taken important steps to lay the foundations for democracy and set the country on a new development path. Responding to the need for climate change mitigation and adaptation, GoTG has developed the Gambia National Adaptation Plan of Action (NAPA), which provides a policy framework to address the impact of climate change at national and local levels. This Plan identifies the energy and water sectors as country priorities.

The National Water and Electricity Company (NAWEC) is the main provider of electricity, drinking water and sewerage services in the Gambia. While NAWEC has made significant gains in recent years on the electricity side of the business, water services have been struggling. While a restructuring exercise is underway to address NAWEC’s overall organizational, technical, and financial challenges, it is important to address the most pressing water services issues to complement this effort.

NAWEC provides water and sewerage services to urban areas and provinces with more than 100,000 residents. In urban areas, about 69 percent of the population has access to safely managed water, but the quality of services is poor due to frequent service outages, with some neighborhoods not receiving water for days, weeks or even months at a time. Investments in service expansion are not enough to meet growing demand, with urbanization growing at a rate of 4.5 percent a year. In addition, water quality is a challenge in terms of high levels of nitrates, iron, manganese and salinity in drinking water.

The main source of water resources in the Gambia is ground water. While the Gambia is endowed with ample water resources, the economic value of these resources is not fully exploited. NAWEC has drilled many boreholes in different areas of the country but most of them are not metered and some do not have the right size of meters, are outdated or damaged. Management of the water sector is somewhat fragmented. The Ministry of Fisheries and Water Resources (MFWR) is responsible for the overall management of water resources as well as for rural water supply and sanitation services, while NAWEC is the public utility responsible for provision of water supply and sanitation services in urban areas and provincial centres.

World Bank Support to the Gambia

The Gambia Electricity Restoration and Modernization Project (GERMP) additional financing, in the amount of USD 43 million, was approved by the World Bank Board of Directors on 29 June 2020. This project, which expands the scope of the parent GERMP, aims to improve NAWEC’s operational performance for both electricity and water services and will fund important investments in water infrastructure that can help address the water crisis in NAWEC’s service area.

The GERMP Additional Financing will provide essential support to NAWEC to address some of these challenges. The project plans to strengthen the utility’s functioning through a service contract covering both electricity and water; the introduction of water drinking modules in the information management system (IMS); training; and strategic studies on sanitation. A separate component will strengthen NAWEC’s planning on non-revenue water reduction; install retail meters and district metered areas (DMAs); introduce energy efficiency measures; rehabilitate storage tanks; finance new water connections; and improve water quality at selected water treatment facilities. Moreover, considering the current coronavirus pandemic, the project will provide emergency support to NAWEC to purchase IT equipment for staff; supply water to unconnected areas through borehole drilling and tanker trucks; purchase needed spare parts and equipment to ensure continuity of service provision; provide handwashing and hygiene kits to the population; and implement hygiene campaigns.
Addressing the Challenge of Non-Revenue Water (NRW)

The current NRW rate is estimated to be between 35% to 45% but this rate is very uncertain as NAWEC does not have a systematic way of measuring apparent and physical losses in its coverage zone. NAWEC does not have an NRW department or unit in its organizational structure. The leakages in the network are compromising the confidence that communities, regulatory officials, and the media place in NAWEC.

There are five main water treatments plants in the country. The treatment plants in the GBA are in a closed network with isolation valves in between the served areas of the network, supposed to help operations during peak periods. In addition, there are master meters serving as inlets and outlets to the treatment plants. Most of these meters are not operating, making the management of the water business challenging for the company without proper data acquisition and analysis.

Objective of recruiting a consulting firm.

The objective of this assignment is to help NAWEC develop its knowledge base on NRW and develop a plan for reducing NRW in its service area, with a focus on GBA. The firm to be recruited will provide continuous technical assistance (TA) to NAWEC and will produce several key services and products that should place NAWEC on a solid path to tackling its NRW. As much as possible, the firm should work closely with NAWEC staff as well as local engineers and technicians, to transfer knowledge and build capacity on NRW.

Scope of work of the consulting firm

The scope of work includes but is not limited to the following tasks:

Task 1: Situational Assessment (6 months)

The consulting firm will do an initial assessment of the NAWEC water business to develop a preliminary assessment of the dimensions of NAWEC’s NRW challenge. In so doing, the consulting firm should engage in extensive discussions with stakeholders, review existing data and studies, and draw on its knowledge of NRW trends around the world to place NAWEC’s situation into context.

 

Specifically, the firm will deliver the following.

  1. Institutional and Policy Framework

The goal of this task is to understand the enabling environment for the NRW activity.

Key activities include, but are not limited to, the following:

 

  • Review previous water supply and NRW studies, policies, rules, and regulations where available.
  • Assess the appetite of NAWEC management and staff, policy makers and other key constituents (e.g., the regulator) to address NRW.
  • Undertake a review of national and local laws which govern water supply in the Gambia. This review should include asset standards and review these versus international standards. Document the potential impact of these standards on the NRW tasks detailed in these TORs.
  • Review the current organizational structure for dealing with NRW in terms of staffing, budget, and operational set-up (assets, equipment etc). Complete a skills review of engineering and technical staff at NAWEC regarding water operations and NRW. Clearly outline the strengths and identify gaps.
  • Review NAWEC procurement and supply chain arrangements with an eye to the equipment needed for successful NRW projects – document risks and identify solutions.
  • Review NAWEC asset management information including mapping of pipe infrastructure, understanding of pipe materials and specifications of meters
  • Document the impact of the current situation of water losses and commercial inefficiencies and their impact on customers, NAWEC partners, and NAWEC itself. Parameters to consider include:
    • health impacts of unreliable water supply for households
    • impact on businesses and hence the impact on the Gambian economy
    • coping costs of securing alternative supplies
    • morale within NAWEC resulting from these issues.
    • accelerated degradation of the pipes due to intermittent supply; (the cumulative effect of this on pipe asset life should be identified)
    • public/ government perception of NAWEC and impact on its “brand”.

The above parameters are indicative – the consultant is encouraged to consider other parameters as appropriate.

 

  1. Field Assessment

The goal of this task is for the consultant to start activities that aim to improve data accuracy and get an initial indication of priorities for NRW reduction. Extensive field work is expected to collect the raw data to approximate the baseline situation of physical losses. A key aspect of this work will be identifying core NAWEC staff with operational knowledge and experience who should become focal points in this work with the consultant.

 

Key activities include, but are not limited to, the following:

 

  1. bi) Technical Information
  • Verify network diagrams, specifications, and condition data. Review information on network monitoring equipment (flow and pressure data).
  • Describe the current water production facilities including information on volume of water produced (m3/day and m3/year) and type of energy used (gravity/ pumped). Include information on the cost of producing drinking water at NAWEC.
  • Assess the plants inlet and outlet flow meters including type, size, installation, data transfer, chamber dimension and distance to any main fitting. Assess any other relevant meter information.
  • Assess the state of the distribution infrastructure and related assets and equipment. Assess the quality, material, length, and age of the network. Field visits and photographic evidence will be needed.
  • Collect data on actual pressure and flow in the network and set points at production locations. Pressure and flow should be logged over several weeks to understand the pressure profile and link with water production and operation of the network.
  • Determine the reservoirs in the network and the modalities for operating and maintaining them.
  • Assess the reservoirs inlet and outlet flow meters including type, size, installation, data transfer, chamber dimension and distance to any main fitting, as well as any other relevant information.
  • Review the leak detection equipment in the utility, if any, and make recommendations for the procurement of the most appropriate equipment to reduce water leakages.
  • Evaluate leakage repair data and determine the annual number of leaks repaired, differentiating them between leaks on service connections and main pipes, both for reported leaks and those identified by leak detection teams.
  • Evaluate any unauthorized consumption, including an estimation of the number of connections and volume consumed.
  • Examine pipeline replacement records as well as existing pipeline replacement plans.
  • Assess the availability of water supply against forecast demand and identify core system constraints.
  • Analyze what measures, if any, are in place for asset maintenance and provide recommendations as appropriate.

Task 2: Baseline Data and Summary report (6 months)

Drawing on the information collected from the preceding tasks, the consultant will prepare a detailed baseline and summary report of the NRW situation in NAWEC’s coverage zone. The report must include the following:

 

  • An International Water Association water balance of the performance for each of the NAWEC water treatments plants and standalone systems.
  • Estimate potential water demand savings through the implementation of an NRW (real losses) program involving leakage detection and pressure management across the following water balance categories:
    • Current annual real losses (CARL)
    • Unavoidable annual real losses (UARL)
    • Customer (post meter) usage
    • Estimate likely burst reductions and associated cost savings.
  • Review NRW (apparent losses) and consider:
    • Using IWA Water Balance tools and best practice methodologies, develop an estimation of NRW (apparent losses) due to:
      • inefficiencies in the billing process
      • unbilled authorized consumption and total volume of such consumption
      • unauthorized consumption and the annual volume of such consumption

 

  • The NAWEC water meter fleet. The report should review meter coverage, meter accuracy, and assess strategies to avoid apparent losses and minimize revenue losses for
  • A review of water metering for business and commercial customers to ensure that NAWEC is appropriately billing for water consumed by these high value customers.
  • A review of metered standpipe arrangements and identification of appropriate future policies and strategies.
  • Key indicators of NRW/ overview of headline NRW (real and apparent losses) figures. This information can be presented in an Excel spreadsheet or another format that is easy to follow.
  • Results of testing in pilot DMAs and analysis/ interpretation of results
  • Results of field tests on each of the aspects of the water balance such as: source meter accuracy, customer meter accuracy, illegal connections, household consumption patterns, nighttime consumption, night flow and pressure etc.
  • Results of bottom-up pressure leakage and time leakage field tests to identify what will happen when changes are made to time of supply or operating pressure or both calculations of improved estimations of the system input and output volumes.
  • Recommendations /guidance to NAWEC on improving network plans, updating customer information, leakage management, pressure optimization and any other improvements that are deemed necessary to monitor losses in these DMAs.

 

Task 3: Development and Installation of DMAs (18 months)

NAWEC currently has virtual DMAs that are not yet represented on a map or used during operations. Moreover, there is no identification of inlets and outlets master meters to monitor water losses. The night flow of these zones is also not monitored.

The consultant should assess the distribution network and advise on the demarcation of the network into functional DMAs in close consultation with NAWEC staff. NAWEC shall provide data if available otherwise the consultant will be responsible to establish this data.

In order to develop a solid baseline on NRW, the Consultant will be required to do the following:

  • Conduct an assessment to map the network and the assets to improve data collection, data management and analysis with the aim to improve operational efficiency.
  • Divide the served areas into hydraulic zones and identify the inlets and outlets of DMAs.
  • Determine the equipment to be used in the network such as leak detection loggers, antennas for communication and equipment for pressure optimization. Draw up technical specifications for this equipment.
  • A ranking of the hydraulic zones and DMAs in terms of priority for implementation, with justifications provided.
  • Assess the status of existing bulk water meters including age, sizing, block/faulty, duplicated accounts, and other issues in the meter park etc
  • Draw up recommendations on the needs for rehabilitating or replacing aging water infrastructure (pipe networks, network control valves, fire hydrants and air valves)

Task 4: NRW Plan and Options (6 months)

Drawing on the previous tasks, the Consultant should develop an effective NRW reduction plan (both real and apparent losses) that can guide NAWEC and its partners on practical actions to take to reduce NRW and sustain those gains. The plan should include, but not be limited to, the following:

  • Development of a NRW Strategy (real and apparent losses) for NAWEC. The strategy should document an agreed program of activities which should be implemented. The strategy documents will include:
  • Detailed Project Plan (Gantt Chart) and Resourcing Plan for the Implementation of an agreed NRW (real and apparent losses) Program
  • District Meter Design (DMA Maps) for the implementation of an agreed NRW (real loss) intervention, including
    • Suitable DMA split up of the network,
    • Appropriate metering required to implement water loss projects,
    • Logging and monitoring points throughout the network to ensure standards of service are secured,
    • Pressure management opportunities.
  • Procurement plan and draft tender documents

Specific documents shall be prepared by the consulting firm in collaboration with the PIU/NAWEC to include the needs of the client:

  • bills of quantities
  • technical specifications
  • technical designs
  • project cost estimates
  • preparation of technical elements of the draft RFQ/RFP and draft contract

 

  • Project Risk Register for each agreed NRW (real and apparent losses) intervention
  • Analysis of different options and contractual modalities for delivering the program of NRW management (both real and apparent losses). Options could include, but are not limited to:
    • performance-based contract with a private operator,
    • small-scale contracts with contractors or consultants to address stand-alone elements such as metering or billing,
    • in-house civil works done by NAWEC, or
    • some other modalities with or without the private sector.
  • Appraise the financial dimensions of different NRW options. The consultants will cost out the NRW-Reduction Program (real and apparent losses) and conduct an appraisal cost-benefit analysis and payback of the proposed NRW-Reduction Program (real and apparent losses)
  • Identification of the key performance indicators (quantitative) and best practices (qualitative) to be used by NAWEC in ongoing NRW management. (target setting should happen at a utility scale, at a treatment plant scale and at a district meter scale)
  • An assessment of the key strengths and risks that will hinder a successful NRW reduction program.
  • An overview of the capacity needs within NAWEC and how to meet them e.g., through new hires, external expertise, staff training etc. Propose changes to the organizational setup that could allow for a successful NRW reduction program
  • A preliminary assessment of the viewpoints and capacity of various stakeholders to support both the NRW reduction program and their willingness to work with the private sector (if this option is recommended)
  • NRW training program for NAWEC technical staff with the aim of improving technical know-how and continue the management of NRW over the long term.

Task 5: Training of NAWEC Staff (continuous, over the course of 24 months)

  • Drawing on the skills assessment conducted under Task 1, develop a set of learning and development goals for team members to support the implementation of the NRW Program (real and apparent losses)
  • Working with the Corporate Services Team in NAWEC, embed these learning and development goals into the NAWEC Staff Performance Management system.
  • Develop a series of training materials and courses to match the learning needs of the NAWEC Team. The courses should incorporate learning materials (such as lectures, written course notes, practical exercises and testing material) to assist different learning types.
  • Organize a series of seminars, workshops and infield training activities to sensitize and inform NAWEC technical staff on various dimensions of NRW (real and apparent). As an indicative number, 12 seminars a year should be the basis for planning. However, the exact number of workshops, topics and level of effort will be determined to align with the NRW Strategy and the assessed needs of NAWEC staff.
  • Provide NAWEC staff with publications, written materials, data, digital content and other resources to help enhance their knowledge on NRW.
  • Provide training on specialized software as needed and as appropriate.
  • Develop a system e.g., Share Point for documenting, sharing and archiving information with the NAWEC team

Required qualifications and experience:

  1. Experience of a firm:
  • Providing advisory in the area of urban water services management (being a core business) for at least 7 years.
  • At least 2 similar contracts for the last 7 years, each of such contracts shall include at least two of the following key activities:
  • Water Audit to determine physical and apparent losses
  • District metered area (DMA) management including hydraulic analysis of water distribution system and meter replacement plan
  • Data collection and analysis for water business
  • Experience with similar assignments in Sub-Saharan Africa will be an additional advantage.

 

  1. The Core Team of the consulting firm will have the following qualifications:
  • Team Leader: An experienced water engineer with a Civil Engineering degree or equivalent professional qualification in relevant discipline of engineering with at least 10 years urban water services management, service delivery improvement and program design/delivery, in developing countries, experience. Experience in coordinating across multi-disciplinary stakeholders, facilitation and communication skills are needed. Global experience of work in urban water utilities specially in NRW area in developing countries is strongly preferred.
  • NRW Specialist: A seasoned water professional with a relevant university degree and a strong and proven experience (at least 10 years) in NRW and leakage detection/reduction program design and implementation in water utilities. Experience in developing country contexts is strongly preferred.
  • Commercial Specialist: An experienced professional with a relevant university degree with a background in accounting, customer service, IT or a related field with at least 5-years’ experience in utility billing, revenue management, metering and managing customer databases. Experience in developing country contexts is strongly preferred.
  • Legal/ Institutional Specialist: An experienced professional with a relevant university degree and at least 5-years’ experience of working with water utilities to strengthen their technical and organizational functioning. Experience in capacity building, change management and stakeholder engagement would be important. Ability to advise on the institutional and legal feasibility of recommended actions is needed. Experience in developing country contexts is strongly preferred.
  • Research and Data Management Specialist: The team should include a focal point who will be responsible for managing data generated from the assignment, including developing the NRW database, producing progress reports, and preparing the final study. Strong research capabilities and excellent technical writing skills are required. The expert shall have a relevant university degree and 5 years of relevant experience.

Additional Information

  • The contract will be for a Firm, that will report to the PIU Coordinator of NAWEC in Banjul, The Gambia.
  • Selection of the Consultants will be conducted in accordance with the Consultants Quality and Cost-Based Selection (QCBS) method of selection, as outlined in the World Bank Procurement Regulations.
  • The selected firm must mobilize staff to be stationed for a significant time in Banjul, Gambia, during the duration of the field assessment and agreed periodic field visits during implementation.
  • The successful candidate will sign a lump-sum contract.

 

Assignment/Contract duration

The estimated start date is January 2022, and the contract duration is for 2.5 years. The estimated efforts is 23 staff months.

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – FIRMS SELECTION) – CONSULTANCY SERVICES TO DEVELOP AND DESIGN NON-REVENUE WATER (NRW) REDUCTION PLAN

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

The Gambia

Electricity Restoration and Modernization Project (GERMP)

Loan No./Credit No./ Grant No.: IDA-D6530

Assignment Title: CONSULTANCY SERVICES to DEVELOP AND DESIGN Non-Revenue Water (NRW) reduction PLAN

Reference No. (as per Procurement Plan): GM-NAWEC-213881-CS-CQS-BIS

 

The Gambia Electricity Restoration and Modernization Project (GERMP) additional financing, in the amount of USD 43 million, was approved by the World Bank Board of Directors on 29 June 2020. This project, which expands the scope of the parent GERMP, aims to improve NAWEC’s operational performance for both electricity and water services and will fund important investments in water infrastructure that can help address the water crisis in NAWEC’s service area.

 

The GERMP Additional Financing will provide essential support to NAWEC to address some of these challenges. The project plans to strengthen the utility’s functioning through a service contract covering both electricity and water; the introduction of water drinking modules in the information management system (IMS); training; and strategic studies on sanitation. A separate component will strengthen NAWEC’s planning on non-revenue water reduction; install retail meters and district metered areas (DMAs); introduce energy efficiency measures; rehabilitate storage tanks; finance new water connections; and improve water quality at selected water treatment facilities. Moreover, considering the current coronavirus pandemic, the project will provide emergency support to NAWEC to purchase IT equipment for staff; supply water to unconnected areas through borehole drilling and tanker trucks; purchase needed spare parts and equipment to ensure continuity of service provision; provide handwashing and hygiene kits to the population; and implement hygiene campaigns.

 

The objective of this assignment is to help NAWEC develop its knowledge base on Non-revenue Water (NRW) and develop a plan for reducing NRW in its service area, with a focus on GBA. The firm to be recruited will provide continuous technical assistance (TA) to NAWEC and will produce several key services and products that should place NAWEC on a solid path to tackling its NRW. As much as possible, the firm should work closely with NAWEC staff as well as local engineers and technicians, to transfer knowledge and build capacity on NRW.

 

Scope of work of the consulting firm

 

Task 1: Situational Assessment (6 months)

  1. Institutional and Policy Framework
  2. Field Assessment
  3. c) Collection and Analysis of Technical Information

 

Task 2: Baseline Data and Summary report (6 months)

 

Task 3: Development and Installation of DMAs (18 months)

 

Task 4: NRW Plan and Options (6 months)

 

Task 5: Training of NAWEC Staff (continuous, over the course of 24 months)

 

National Water and Electricity Company Limited (NAWEC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

 

Required qualifications and experience:

 

  • Providing advisory in the area of urban water services management (being a core business) for at least 7 years.
  • At least 2 similar contracts for the last 7 years, each of such contracts shall include at least two of the following key activities::
  • Water Audit to determine physical and apparent losses
  • District metered area (DMA) management including hydraulic analysis of water distribution system and meter replacement plan
  • Data collection and analysis for water business_
  • Experience with similar assignments in Sub-Saharan Africa will be an additional advantage.

 

The Qualifications and Experience of Key Experts shall not be included in the shortlisting criteria. Key Experts will not be evaluated at the shortlisting stage.

 

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 and revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

 

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

 

A Consultant will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method set out in the Procurement Regulations.

 

The TOR and further information can be obtained at the address below during office hours:

 

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by October 5th, 2021.

 

The Managing Director

National Water and Electricity Company

Attn: Haddy Njie – Project Coordinator

53 Mamadi Maniyang  Highway

Kanifing, K.M.C.

P.O. Box 609, Banjul

The Gambia

Tel: +220 4376607 / 4376608

Fax: +220  4375990

E-mail: hnjie@nawec.gm, mfsanyang@nawec.gm

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – FIRMS SELECTION)

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

 

The Gambia

Electricity Restoration and Modernization Project (GERMP)

Loan No./Credit No./ Grant No.: IDA-D6530

Assignment Title: CONSULTANCY SERVICES for the Review and Update of National Energy Policy, Strategies and Action Plan

Reference No. (as per Procurement Plan): GM-NAWEC-243443-CS-QCBS

 

The Gambia Electricity Restoration and Modernization Project (GERMP) additional financing, in the amount of USD 43 million, was approved by the World Bank Board of Directors on 29 June 2020.

 

In The Gambia, the electricity access rate is estimated around 60 % and more than 85% of households in The Gambia depend on traditional biomass to meet their basic energy needs. Therefore, increasing access to modern clean and affordable energy services for the population could have enormous multiplier effects such as reducing poverty, empowering women, generating opportunities as well as improving standard of living for the attainment of the Sustainable Development Goals (SDGs).

 

Currently, The Gambia energy sector is characterized by heavy dependence on traditional biomass fuels mainly for household consumption, and imported petroleum products for electricity generation and transport. Cognizant of the afore-mentioned situation, the Government of The Gambia is committed to improving the energy situation in order to spur economic growth. In 2005, the Ministry of Energy developed the National Energy Policy, Strategies and Action plan which was revised in 2014 with the overall objective of re-defining the sector strategic objectives. Since then, a number of developments have taken in the energy sector including the development of an electricity roadmap in 2015, which was updated in 2017 and recently in 2021 to reflect new market opportunities and guide the development of the electricity sub-sector in the short-,  medium- and long-term (2021 to 2040). There is strong need for the National Energy Policy to be consistent with the roadmap objectives.

 

The objective of the assignment is to support the Ministry of Petroleum and Energy to:

  1. Review the effectiveness of the existing energy sector policies, strategies, programs, and projects implemented since 2014.
  2. Develop smart policy measures for the electricity, petroleum, renewable energy, energy efficiency, and domestic energy sub-sectors as well as cross-cutting issues.
  • Update the energy policy and recommend key policy measures, strategies, and actions for effective implementation.

 

Scope of work of the consulting firm

The scope of work covers the whole energy sector and will be conducted in phases. Phase one will conduct a thorough desk review of existing policies, plans, and programmes at both national and regional levels. Phase two will entail consultation with stakeholders, SWOT analysis of the energy sector. While phase three will focus on updating the National Energy Policy (2014), Strategy and Action Plan for the various sub-sectors.

 

Phase One:  Detailed Desk Review of Policies, Plan and Programmes

Phase Two: Stakeholder Consultation, SWOT Analysis of the Energy Sector

Phase Three: Update of the National Energy Policy (2014) and re-define Strategy and Action Plan (2021-2030)

The timeframe for the consultancy service shall be for a maximum period of 4 calendar months.

 

National Water and Electricity Company Limited (NAWEC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

 

Required qualifications and experience:

 

The consulting firm must be incorporated in the Gambia (proof of business registration). The firm must have been in existence for at least five (5) years and have:

  • Proven experience in policy and strategy development in the Gambia and/or in the sub-region
  • Experience in the energy sector, locally and internationally
  • Experience conducting similar assignments for public sector institutions in the Gambia

The team should comprise of the following three (3)  experienced key experts:

  • Team Leader/Lead Expert
  • Energy Economist
  • Public Policy Expert

The Qualifications and Experience of Key Experts shall not be included in the shortlisting criteria. Key Experts will not be evaluated at the shortlisting stage.

 

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 and revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

 

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

 

A Consultant will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method set out in the Procurement Regulations.

 

The TOR and further information can be obtained at the address below during office hours:

 

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by October 5th, 2021.

 

The Managing Director

National Water and Electricity Company

Attn: Haddy Njie – Project Coordinator

53 Mamadi Maniyang  Highway

Kanifing, K.M.C.

P.O. Box 609, Banjul

The Gambia

Tel: +220 4376607 / 4376608

Fax: +220  4375990

E-mail: hnjie@nawec.gm, mfsanyang@nawec.gm

Specific Procurement Notice – Request for Bids Plant Design, Supply and Installation of Phase 2 of Transmission Infrastructures Modernization in Greater Banjul Area, Primary and Secondary Substations

Specific Procurement Notice
Request for Bids
Plant

Design, Supply and Installation of
Phase 2 of Transmission Infrastructures Modernization in Greater Banjul Area, Primary and Secondary Substations

Employer: National Water and Electricity Company Limited (NAWEC)
Project: Gambia Electricity Restoration and Modernization Project (GERMP)
Country: The Gambia
Loan No. /Credit No. / Grant No.: D-309GM
RFB No: GM-NAWEC-187669-CW-RFB
Issued on: 31st May, 2021.

Reference to our Specific Procurement Notice for Design, Supply and Installation of
Phase 2 of Transmission Infrastructures Modernization in Greater Banjul Area, Primary and Secondary Substations published on 31st May 2021, National Water and Electricity Company Limited hereby extend the Bids Submission deadline to 30th August 2021 at 11:30 a.m. and opening at 12:00 p.m.

Specific Procurement Notice Request for Bids Plant Design, Supply and Installation of Transmission and Distribution Provincial Backbone, Phase 2

Specific Procurement Notice
Request for Bids
Plant

Design, Supply and Installation of Transmission and
Distribution Provincial Backbone, Phase 2

Employer: National Water and Electricity Company Limited
Project: Gambia Electricity Restoration and Modernization Project
Country: The Gambia
Loan No. /Credit No. / Grant No.: D309-GM
RFB No: GM-NAWEC-224770-CW-RFB
Issued on: 31st May, 2021

Reference to our Specific Procurement Notice for Design, Supply and Installation of
Phase 2 of Transmission Infrastructures Modernization in Greater Banjul Area, Primary and
Secondary Substations published on 31st May 2021, National Water and Electricity Company
Limited hereby extend the Bids Submission deadline to 31st August 2021 at 12:00 p.m. and
opening at 12:30 p.m.

REQUEST FOR EXPRESSIONS OF INTEREST – Electricity Restoration and Modernization Project (GERMP) – Development of Environmental and Social Impact Assessment for the Distribution backbone phase II

REQUEST FOR EXPRESSIONS OF INTEREST – Electricity Restoration and Modernization Project (GERMP) – Development of Environmental and Social Impact Assessment for the Distribution backbone phase II

Please click the link below for more information.

REOI FOR ESIA -for phase II Distribution Backbone 23-02-21

THE GAMBIA ELECTRICITY RESTORATION AND MODERNIZATION PROJECT
TERMS OF REFERENCE 

For the Development of One Environmental and Social Impact Assessment
for Three 30 Kv Mv Transmission Lines with Associated MV T-Offs and Distribution Networks for NBR (Niumi – Jokadu) and URR North – Diabugu to Passamas and URR South – Basse Santa Su to Fatoto.

Please click the link below for more information.

TOR for ESIA

GAMBIA ELECTRICITY RESTORATION AND MODERNIZATION PROJECT (GERMP) TERMS OF REFERENCE for Developing a Resettlement Action Plan (RAP) Implementation in The Gambia Transmission and Distribution Electricity Network Modernization GREATER BANJUL AREA

GAMBIA ELECTRICITY RESTORATION AND MODERNIZATION PROJECT (GERMP)

TERMS OF REFERENCE

for Developing a Resettlement Action Plan (RAP) Implementation

 in The Gambia Transmission and Distribution Electricity Network Modernization

GREATER BANJUL AREA 

 

Information can be obtained by clicking on the link below

REOI RAP IMPLEMENTATION SUPPORT- for T Line

I. BACKGROUND OF THE PROJECT

The Resettlement Action Plan (RAP) was based on the outcome of the Environmental and Social Impact Assessment (ESIA) report of the proposed high voltage (HV) transmission and distribution (T&D) infrastructure (lines, substation and other ancillary facilities) along the Jabang-Brikama corridor in the Greater Banjul Area (GBA) of The Gambia. The different sub-components of the Transmission and Distribution network in the Greater Banjul Area are:

  1. 225 kV transmission line in the GBA will be used for transmission purpose, while the 33 kV will remain used for distribution/transmission purpose.
  2. Creation of a new 225/33 kV substation (S/S) in Jabang and 33kV in Kotu Tank to develop the meshing of the 33 kV grid nearby Kotu. There are also new 33 kV overhead lines to build from the future 225/33 kV Jabang substation.
  3. Create a National Control Center (NCC) at Brikama and improve communication control. From the NCC, it shall be possible to operate remotely and automatically power plants, 225/33 kV substations and 33/11 kV substations.

The Transmission and Distribution network infrastructure in the Greater Banjul Area is one component of the Gambia Electricity Restoration and Modernization Project (GERMP), with the specific aim of generating reliable and renewable energy. GERMP is a $164 million multi-donor funded project involving the World Bank (WB), European Union (EU) and the European Investment Bank (EIB). Specifically, the development of the Transmission and Distribution network infrastructure is funded by the World Bank.

 

Currently, the proposed location of the project consists mainly of bushes and shrubs, but also some inhabited areas along the lines from Brikama to Jabang, then from Jabang to Brusubi, Wellingara, Old Yundum and Kotu Tank. Given the above, therefore, the ESIA report recommended the development of a RAP since the project’s social risks identified include restricted access to natural resources, loss of land, assets, and livelihoods and can potentially have a negative impact on community social cohesion.

II. THE DEVELOPMENT OBJECTIVE AND PROJECT COMPONENTS

The development objective of the project is to improve the operational performance of NAWEC, and its capacity to dispatch water and variable renewable electricity. The GERMP will improve the power generation capacity and efficiency of NAWEC’s transmission network to increase access to electricity for socio-economic development. This objective is in line with the National Development Plan (NDP-2018-2021), the Gambia Electricity Sector Roadmap (2017) and the National Energy Policy (2014-2018), among other national policies which promote the extension, reliability, and quality of the Government’s energy supply nationally, as well as diversifying energy sources to include renewables.

The GERMP consists of the following three electricity components:

  1. On-grid solar PV with storage: This component comprises the development of a 20MW solar PV Plant in Jambur village. The component will include battery back up to minimize grid absorption concerns.

 

  1. Transmission and distribution (T&D) restoration and modernization: This component will include upgrades of the T&D to (i) absorb the additional generation capacity; (ii) prepare for future capacity expansion including Laminkoto to Diabugu network, OMVG and other pipeline projects; (iii) reduce T&D losses; and (iv) make future grid extensions possible. This component also includes activities such as emergency communications campaigns, LED bulbs to replace incandescent bulbs in government offices and replacement of streetlights as part of demand-side management initiative, and urgent equipment rehabilitation.

 

  1. Urgent institutional support for sector turnaround: This component will involve institutional strengthening, capacity building and project implementation support related to the improved operational performance of NAWEC. Institutional strengthening includes 1) twinning with the University of The Gambia for cross-learning; 2) study tour to review environmental and social management systems in other power utilities, and 3) the participation of NAWEC social and environmental specialists in a short-term course on environmental and social management.

 

III. PROFILE OF PROJECT AREA

 

a) Project Location and Size

 

The project crosses the regions of Greater Banjul Area (GBA) and West Coast and the following villages:

  • Settlements crossed by new 225 kV HV lines: Jabang, Jamwelly, Mariama Kunda, Latriya, Jambur, Farato, Forato Bodian Kunda and Kabafita (Kabilo included in Brikama);
  • Settlements crossed by new 33kV MV lines: Kotu, Bijilo, Brusubi, Salagi, Jabang, Old Yundum and Wellingara.

b) Description of Site and Land use

Transmission line (TL)

The 18km long line will connect the new OMVG substation which is being built at Brikama and the new Jabang substation that is part of the Project. The land use of this area is a mixte of forested areas, settlements, empty lands, fenced plots of land, gardens and farmlands.

  • A right of way (RoW) has been defined. The width of the corridor under the line has been established at 40 m for the single circuit 225 kV line. This value is generally compatible with West African standard practice. Electrical clearances to comply with have been specified.
  • Each pylon will induce clearing at a circle surface of 15 m of diameter.

The 225/33 kV Jabang substation

The 300 x 300 m site is located in Jabang at the south-eastern corner of the Salagi forest. It is adjacent to the Sukuta-Jambanjelly highway and access will be possible from the south-eastern corner of the Salagi Forest. Some roads and a car park may be constructed within the site to ease circulation and parking of vehicles.

The distribution lines (DL)

Four new 33 kV double circuit overhead lines will be built as follows:

  • Line 1A from Jabang substation towards Bijilo Substation: approximatively 7.5 km
  • Line 1B from Jabang substation to Old Yundum police where it connects to the existing line Wellingara – Medina: approximatively 2.4 km
  • Line 1C from Jabang substation towards Wellingara substation. It ends at NEMA high school where it connects to the existing line Wellingara–Kotu: approximately 5.2 km
  • Line 2B from Palma Rima Junction to the new Kotu Tank substation: approximately 1.9 km. This line shall be connected to the existing line Bijilo – Kotu Power Station.

 

No specific Row is defined. The conditions to comply with are the following ones along the lines:

  • No buildings present at less than 3 meters vertically and 3.25 meters horizontally from the conductors. These distances represent the clearance to houses. No building shall be dismantled: the routing of each line shall be defined to avoid them while keeping the safety clearances.
  • No trees which could damage the conductors or may induce safety risks to neighbouring populations: some trees may have to be felled.
  • The line will be installed in the road easement (servitude) or within Forest Parks.

The 33/11kV Kotu Tank substation

This new substation will be located a few kilometres away from the Kotu Power Plant (i.e Kotu Dispatching) within an existing NAWEC property. A 15×15 m surface will be necessary for the two outdoors 33/11 kV power transformers and a technical building.

The National Control Center (NCC)

Next to the land considered for the OMVG project for the Brikama sub-station, a 50×50 m building will be built by NAWEC to accommodate the National Control Center. The property belongs to NAWEC and is located in an industrial area.

The NCC will include a complete control system including basic SCADA[1] software, hardware components and peripheral equipment, a national load dispatch centre building and communication systems.

 

 IV. CATEGORIES AND TYPES OF IMPACTS AND PERSONS AFFECTED

 a) Types of Project Impacts

 

The types of impacts resulting from the project cover direct economic and social impacts as well as social-environmental impacts resulting in:

iPermanent loss of land

The land affected, whether cultivable or not, shall be replaced with land of the same type or compensated in cash at the market price.

i.i Affected land concerns:

  • Towers: A circular area of 15 meters diameter will be lost for owners at each tower of the transmission line (1,17ha), except for towers present within the Salagi Forest (4 towers, or 706 m²). For the land belonging to the Department of Forestry, no compensation is considered for the loss of the land.
  • Affected area: The area lost represents a small percentage of the area of the parcel being farmed, e.g., about 7% for an average parcel of land.
  • New access roads: They will induce loss of land to compensate owners. No area is considered for enlargement of existing roads as enlargements will be completed within their easements (managed by the National Road Authority).
  • Structures to be resettled: The loss of structures which will be resettled outside the ROW will induce loss of land as well. The average surface of a dwelling is of 155 m² for an average parcel area of 1500 m², thus representing around 10% of the parcel.

ii. Restriction on land use at the ROW of the transmission line

After construction, the land will remain accessible to previous land users. However, some restrictions of use will have to be considered on the ROW:

  • Construction of any new structure will not be authorized
  • Crop trees or timber trees higher than 5 meters will not be authorized
  • NAWEC will have permanent access to each tower and to the full ROW for maintenance purposes (line, towers, and ROW maintenance).

 Permitted authorizations: Grazing and low crops will be authorized. The maximum height not to exceed for crops has been established at 5 m.

SCADA: Supervisory Control and Data Acquisition

iii. Loss of crops

Any destruction of fruit and productive trees and any damage caused to annual crops shall give the right to compensation.

 

A. Annual crops

For annual crops, the compensation shall consider:

  • The market purchase price from the producer [2]
  • A compensation factor considering soil preparation work, the cost of the seeds and the maintenance of the culture.
  • The surfaces cultivated, and
  • The average yield of each crop.

The area destructed will be limited to an 8-m wide corridor centered on the transmission line.

These losses are temporary. Compensation will be calculated considering one crop year of the most expensive crop cultivated on the plot. If the temporary situation were to extend beyond one year, a new compensation on the same nature would be allocated.

BPerennial crops of private owners or communities

B.1 Trees below 5 meters

  • Transmission line: Trees below 5 meters will be felled down within the 8-m wide corridor to allow the construction works. It will be authorized to plant similar species on this 8-m wide strip after construction.
  • No trees were identified during the PAP survey as being below 5 meters when mature.

B.2 Trees above 5 meters

B. 2.i Transmission line:

  • Timber trees and fruit trees which can mature above 5m will be cleared on a 40m ROW. The PAP survey identified the following trees for fruit and timber trees:
    • Fruit trees: Cashew trees, mango trees, banana trees, citrus, and orange trees,
    • Timber trees: Gmelina, eucalyptus, rosewood, rhun palm tree, bamboos, forest trees and palm trees (Salagi forest included).
  • Trees higher than 20m present outside the 40m right and which may jeopardize the conductors’ integrity will be felled too.
  • The Department of Forestry and NAWEC will conduct a preliminary survey along the line to determine which trees will have to be felled depending on their location, their height, and their biodiversity value[3]. This concerns mostly the Salagi forest and the few wooded areas present along the line.
[1]Women frequently suffer disproportionately in resettlement, as they are often a disproportionately large number of the poor; have more limited access to resources, opportunities, and public services than men; and as a result, rely more heavily on informal support networks within their existing communities. The resettlement planning process needs to consider the situation of women and to adapt the engagement process as necessary to ensure that women have a role in decision making. A comprehensive planning process includes identification of: (a) women’s means of income generation and livelihoods, including non-formal activities such as gathering natural resources, or trading and bartering services and wares; (b) women’s social and economic networks, including extended family ties; and (c) women’s ownership of affected assets, including land and crops, in order to appropriately compensate them.

iv. Loss of collective structures

No boring or well will be dismantled. That includes the NAWEC borings along the Kabafita and Nyambai forests, the collective wells, and all other hydraulic structures.

No collective structure has been identified on the ROW of the transmission line.

v. Restriction of use of supply ecosystem services

The Salagi forest will be affected by the transmission line, the Jabang substation and the distribution line 1A. It belongs to the Department of Forest and a specific compensation has been provided in the ESIA for reforestation.

A wooded area which belongs to a community has been identified at Latriya. The costs for loss of these trees have been considered.

vi. Restoration of income and means of subsistence

People affected by the project may lose their source of income for a period. Even if the infrastructure or new house is completed before the move, a transition period is necessary to adapt to the new environment and reconstitute a livelihood.

Therefore, PAPs must benefit from special resettlement/transition measures to be defined as part of the resettlement plans once the results of the social-economic studies on household sources of income have been considered. The resettlement plan provides transitional support to those whose livelihoods will be disrupted. This may include payment for lost crops and lost natural resources, payment of lost profits for businesses, or payment of lost wages for employees affected by business relocation. The plan provides that the transitional support continues for the duration of the transition period.

Transmission line: Several commercial activities have been declared in the PAP survey:

  • A wood factory (Kabafita), holding a workshop for crafting in the ROW
  • The cement factory which is in a warehouse (in Kabafita)
  • A quarry (in Forato Bodian Kunda) where no infrastructure will be affected by the project
  • A bare land with a sign “AMRC Property” (in Kabafita),
  • NAWEC (Forato Bodian Kunda) holding a small building in the ROW,
  • Ancha shop (a company selling food and clothes, inJabang). This activity is managed by the wife of the head of household
  • A hucker stand (in Latriya)

The infrastructures present for the wood factory, the Cement factory, the NAWEC site and the Ancha shop will be compensated for physical resettlement.

Additional specific resettlement measures are necessary to help to restore the business activities when they are affected, and those measures are included in the RAP.

vii. Distribution lines: Only the business activities located at the towers will be impacted for one month as the location of each pole can be adjusted to avoid the business activities which are fixed. Among the 68 commercial activities registered along the line 2B, 53 can be easily moved as they are using tables, stalls, zinc canteens (luggage and horse taxis).

A maximum of 32 commercial activities may be disturbed at the locations of the towers for 1 month.

 

V. THE PROJECT AFFECTED PERSONS (PAPS)

There are two types of PAPs identified:

i) Individual PAPs

The individual PAPs are all those persons who own or are using plots of land in the corridor.

  • 493 individual PAPs were enumerated. A total of 400 of the 493 potential PAPs could not be traced or identified to be enumerated despite many sensitization and outreach campaigns. The Project is working on the corridor pegging to ease identification of the rest of potential PAPs.
  • Some plots had structures on them, but names are not ascribed to them. Nonetheless, the structures were valued and entered appropriately in the Entitlement Matrix with no names attached to them. Equally, there were plots without structures (i.e. empty land). Where there was insufficient information to confirm ownership when possible, land and asset values were estimated and entered appropriately against the names.

Should the owners of such plots claim their benefits future, and the names can be matched with the properties, they will be compensated as indicated upon producing appropriate proof and documentation of ownership.

ii) Institutional PAP

The only institution affected by the project is the Department of Forestry (DOF) which would lose all the forest trees and other vegetation covers on Salagi, Nyambai and Kabafita forest parks. These trees include the rhum and oil palms, in addition to the various other species of shrubs and vegetation covering the field.

 

Regarding compensation to the Department of Forestry, a Memorandum of Understanding has been signed between NAWEC and DOF. For the compensation of affected trees, before cutting or trimming trees, NAWEC safeguards team and DOF staff will complete an inventory of the affected area, and a reforestation plan will be submitted with the budget for approval before its implementation.

NAWEC safeguards team will monitor the implementation of the reforestation plan.

VI. OBJECTIVES AND RATIONALE OF THE RESETTLEMENT ACTION PLAN

Since this project is funded by the World Bank, and project implementation will result in both physical and economic displacement, it is a requirement that a RAP is developed according to the World Bank Involuntary Resettlement Policy (OP 4.12). This is because when involuntary resettlement takes place, people lose their land, assets and access to assets, their income, and livelihoods, with or without physical relocation. The effect of these losses on the persons living in the project zone would increase poverty unless measures are put in place to compensate them for the losses incurred so that the living conditions of pre-project PAPs are at minimum restored or better, be improved, especially those who are vulnerable to they do not suffer disproportionate adverse impacts.

 

The objective of the RAP, therefore, is to provide guidelines that will ensure that since land acquisition for the project activities is inevitable, resettlement and compensation processes for the lost land and associated assets must be executed in line with the RAP, which will:

i. Reduce the risks of deepening poverty, exclusion, inequitable access to benefits especially for vulnerable and marginalized individuals and groups such as women, women head of households, elderly, children, persons with disabilities, etc.

ii. Mitigate adverse impacts including those relating to loss of livelihood from the reduced opportunity of collecting plant resources, and this will consequently prevent competition and conflict

iii. Minimize, as much as possible, involuntary physical and economic displacement

iv. Ensure that the affected populations that must leave their living environment and/or lose part of their property or assets following the completion of the project are:

  • Compensated for these losses at full replacement cost, including the option of land for land compensation should also be considered.
  • That affected livelihoods are restored or improved

 

VII. TASKS

1) Implementation of mitigation measures, land acquisition and livelihood restoration: The consultant shall be responsible for the implementation of the RAP that includes mitigating the adverse effects of the project, while also aiming to improve their standards of living or at least restore them in real terms to pre-displacement levels or to levels prevailing prior to the beginning of project implementation, whichever is higher. The consultant shall facilitate the land acquisition process on behalf of NAWEC Project Implementation Unit (PIU) as per the Resettlement Action Plan. In addition, the consultant shall remain responsible for the development of a comprehensive livelihood restoration plan to facilitate the PAPs to take advantages of the options available as per the RAP to improve their livelihoods or at least restore them in real terms to pre-displacement levels.

2) Dissemination of Information and Consultation: The consultant will be responsible for accurate, inclusive, and timely dissemination of information to the PAPs on the resettlement policy, provisions, and approach to land acquisition as per the RAP, time frame for implementation, roles, and responsibilities of implementing agency, and the Grievance Mechanism, and keep accurate records of consultations and communications with PAPs. The consultant must ensure that appropriate information related to resettlement is disclosed to PAPs in a timely, understandable, accessible, and appropriate manner and format.  Measures to reach out to PAPs who may be vulnerable, such as women, elderly, persons with disabilities and others are important to ensure inclusive decision-making and inclusive access to benefits.

The consultant shall sensitize PAPs on their rights, entitlements, and obligations under the RAP. Information to the PAPs shall be disseminated on the possible impacts of the project on the communities’ livelihood systems, property and physical assets, and the options available, so they can make informed decisions. The consultant shall explain to the PAPs why land acquisition was necessary, the provisions of the policy and the entitlements under the RAP, and the consultant will keep accurate records detailing communications and concerns between the consultant and the PAP.  The consultant will provide regular and timely communications to the PIU on the outcomes of such discussions, especially concerns raised by the PAPs.

3) Land Acquisition: The consultant will facilitate the land acquisition process up to receipt of compensation payment and/or physical displacement resettlement assistance in consultation with NAWEC PIU and the PAPs.

The consultant will support PAPs to complete the required documents to access compensation cheques. The consultant will facilitate the disbursement of compensation cheques. In addition, the consultant will ensure compensatory benefits to women; specifically, ensuring that the financial benefits are distributed equitably among the men and women, as per the RAP.

 

4) Verification: The consultant shall undertake joint verification with the PIU safeguards team to identify eligible PAPs as per the cut-off date for resettlement entitlement and shall update the database accordingly. The consultant shall verify the information already contained in the RAP and the individual losses of households and validate the same and suggest suitable changes if required, in a dynamic map marking the plot of land associated with each PAP.

During the identification and verification of the eligible PAPs, the consultant shall ensure that each of them is contacted and consulted. A woman facilitator shall conduct a consultation with the women including women-headed households.

Verification exercise shall include actual measurement of the extent of total property loss/damage and valuation of the same. Prepare and put-up updated database on individual losses required for preparation of micro-plans to be submitted to NAWEC PIU. After getting approval of the same from NAWEC – PIU, the consultant shall display the list of eligible PAPs in the affected communities for PAP’s to verify.

The consultant will identify and verify the community assets and current land uses that are likely to be affected by the Transmission and Distribution network infrastructure.

The consultant will identify PAPs and/or community assets coming within Transmission and Distribution network infrastructure affected areas after the cut-off date, and will notify the same to the NAWEC PIU and shall remove such properties or community structures from the site, through appropriate and meaningful consultation with the PAPs and shall inform them that any project benefits do not apply to them and will inform them of the Grievance Mechanism should the PAP wish to grieve the decision.

5) Distribution of Identity Files: After finalization of verification the consultant shall distribute identity files to all PAPs. The identity file will include a picture of the head or heads of the household, the extent of loss, and entitlement[4] i.e. compensation and resettlement assistance, as applicable. The identity files are to be signed by the following persons: the PAP, Field Officer of the Consultant, and a safeguard officer of the NAWEC PIU. This information will be reflected in the dynamic map of the Transmission and Distribution network infrastructure sites to associate each PAP with a plot of land on the map.

6) The final RAP shall include the following:  category of household, asset lost, compensation and all types of assistance, alternate livelihood options, details of resettlement including impacts of resettlement/livelihoods on vulnerable people in the household (including women and other members), specific training requirement for improving skills, and institutions responsible for training.

7) Training and Support for Income Restoration: In addition to assistance given in the entitlement package, the consultant shall be responsible for training and assistance of PAPs in establishing linkages with government programs.

The consultant shall consult with PAPs whose livelihoods are adversely impacted as a result of land acquisition and will discuss with them on livelihood options that meet their needs, including skills development needs and income restoration programs. The consultant shall prepare individual Income/Livelihood Restoration Plans, as a part of the RAP. The consultant shall assist the PAPs to establish linkages with Government departments, district administration, etc., and ensure that PAPs are included in the development schemes, as applicable especially with reference to vulnerable groups, for senior citizens, widow pensions, schemes for women or women-headed households, persons with disabilities, and other vulnerable individuals. The Consultant shall coordinate with the training institutes as identified in the RAP.

This should be inclusive of livelihoods of women and other members who may be impacted by resettlement.  Please reflect.

8) Disbursement of Assistance and Delivery of Entitlements: The consultant shall assist NAWEC in ensuring all the household obtain their full entitlements under the RAP before being physically relocated, to ensure all benefits owed to the PAPs are provided to them, as per the requirements of the RAP. Where options are available, the consultant shall provide advice to PAPs on the relative benefits of each option. The consultant shall assist the PAPs in opening bank accounts explaining the implications, the rules, and the obligations of a joint account and how she/he can access the resources she/he is entitled to, as per the RAP.

9) Relocation: The consultant shall assist the project authorities in ensuring a smooth transition and guide the households through the resettlement period. In consultation with the PAPs, the consultant shall inform the NAWEC PIU about the date of relocation as suggested by PAPs The consultant shall advise the PAPs on utilizing resettlement benefits to create productive assets. The consultant will verify files or documents proving the disbursement of the money or any kind of assistance. The funds will be disbursed against the approved plan for creating a productive asset.

 

10) Grievance Mechanism: The consultant shall make PAPs aware of the grievance mechanism as set out in the RAP and shall assist them to resolve the grievances using this process. The consultant shall always help PAPs to file a grievance application while ensuring professionalism and ethical conduct so that PAPs do not feel pressured or that the process is otherwise compromised. The consultant will not interfere with the decision of a PAP to use the GM and will provide timely information to ensure accessibility of the GM. Special measures to assist vulnerable groups such as illiterate, women, persons with disabilities and the elderly will be developed to ensure they have access to the GM.

The consultant shall record the grievance using the grievance monitoring log provided in the RAP and bring the grievance notice to the Grievance Redress Committee (GRC) within 3 (three) days of receipt of the grievance from the PAPs. The GRC shall write a draft recommendation of resolution of the grievance to NAWEC’s safeguards for their consideration.  NAWEC’s safeguards team may follow this recommendation or amend it for presentation or submission to the GRC meeting.

11) Coordination between PAPs and NAWEC:  The consultant shall facilitate consultation between the PAPs and the NAWEC PIU. This will be archived through meetings with both the NAWEC representatives and the PAPs.  All consultations and meetings will be accurately documented, noting date, place, attendees, key outcomes, and concerns, including photo records.

12)  Conduct Public Information Campaign: The consultant shall assist the NAWEC PIU to undertake public information campaign at the commencement of the project to inform the affected communities regarding the Resettlement action plan and as per the communication strategy for the project.

13) Awareness Creation on Gender Mainstreaming and Systemic inequalities:  Consultant shall carry out awareness programs in the Transmission and Distribution network infrastructure affected areas addressing gender mainstreaming and systemic inequality issues.

The information/outreach materials (videos, flyers, documents) as well as technical advice from NAWEC PIU, and the WB will be utilized in a timely manner. The consultant will submit to NAWEC PIU an outreach plan that includes the frequency of engagement, dates of execution, partners to assist in community and worker outreach (such as Department of Women’s Affairs, Ministry of Youth, Culture and Sport, policing, and others).

 

 

 

VIII. CONDITION OF SERVICES

a) Duration of Services

The timeline for initiating the RAP implementation will be provided by the PIU. From initiation, the duration of the services will be for six months. The consultant shall help NAWEC PIU in all other matters deemed necessary to implement the RAP in its spirit and entirety.

All documents prepared, generated, or collected during the period of the contract, in carrying out the services under this assignment will be the property of NAWEC. No information gathered or generated during and in carrying out this assignment shall be disclosed by the consultant without explicit written permission of the NAWEC.

b) Location of the Consultant

In order to carry out the above tasks, employees of the consultant will be stationed at a location mutually agreed with NAWEC.

c) Reporting

Reports are to be submitted to NAWEC PIU. All supporting documents such as photographs, video graphs, maps, primary and secondary information collected, etc., taken during the assignment shall be submitted in support of the reports, along with an electronic copy of the documents. The following deliverables must be submitted:

i) Inception Report: The consultant shall submit to the NAWEC PIU an inception report detailing the plan of action, human resources deployment, time schedule, and detailed methodology, within 21 working days of the commencement of the assignment. The monthly progress report must be submitted before 10th of the following month.

ii) Monthly and Quarterly Progress Reports: The consultant shall also submit monthly progress reports on the activities carried out during that month and proposed activities for the next month. The monthly progress reports shall include data on input and output indicators as required by NAWEC, with work charts as against the scheduled timeframe of RAP implementation. All progress reports shall include data on input and output indicators as required by the NAWEC. Consultant shall also submit Quarterly progress report depicting all the aforesaid details. The quarterly progress report shall be submitted on or before 10th of the first month in the following quarter.

The reports will contain:

  • A start-up report presenting an analysis of the situation and details of the proposed intervention strategy (i.e., methodological note, roadmap)
  • A monthly activity report to be submitted by the 10th of each month, highlighting, among other things, the progress of the operations, the sensitive issues or challenges identified, the status of the conflicts encountered, and the resolutions proposed, the meetings held, decisions made, etc. These reports will be approved by the World Bank and European Investment before payment.

d) Monthly Work Plan: The work plan for each coming month shall be submitted in the monthly meeting along with that of the current month clearly showing site visits, targets v/s achievements, and various other elements.

The consultant shall document in full detail, the consultation processes, and a full description of the training imparted (or facilitated) as part of the assignment. The progress archived in land acquisition as per entitlements shall be documented and shall be submitted to the NAWEC PIU as a part of the monthly progress report.

e) Status Reports: The consultant shall prepare and submit the status report in consultation with NAWEC PIU and submit it to WB during mission visit. Consultant shall also prepare PowerPoint presentation on the status report during WB mission visit in consultation with NAWEC PIU as and when required during the entire contract period. Given that the funder will have a mission visit about every six months, it is preferable that the consultant prepare a status report at least one month before every mission visit.

f) Draft Final Report: Consultant shall submit a Draft Completion Report at the end of the contract period summarizing the actions taken during the project, the methods used to carry out the assignment, and a summary of support, compensation and assistance given to the PAPs (a guideline content of the Final Report is given in Appendix).

g) Final Report: Consultant shall submit final completion report complying all the remarks/comments of NAWEC PIU, the World Bank on Draft Final Report at the end of the contract period summarizing the actions taken during the project, the methods used to carry out the assignment, and a summary of support, compensation and assistance given to the PAPs (a guideline content of the Final Report is given in Appendix).

h) Participation in Periodic Review Meeting of PIU: Consultant’s Team Leader shall participate in the periodic review meetings of the PIU to discuss the progress of the assigned tasks, issues, and constraints in carrying out any specific task, etc.

i) Submission of Meeting Records: Minutes of the meeting shall be prepared for all the meetings with NAWEC PIU and PAPs, GRC Meetings, various consultations with the PAPs, consultations with respect to shifting of community assets, joint verification of affected land and structures, etc., shall need to be recorded and submitted to the NAWEC PIU.

j) Submission of Micro Plans: All micro plans (this includes the resettlement plan, livelihood restoration plan, capacity building plan, and others) must be submitted, with the status of disbursement and payment of compensation, on a monthly basis. Where changes occur during the project implementation, the consultant will update the relevant Micro Plans and resubmit them to the NAWEC PIU.

k) Data, Services and Facilities to be provided by the Client: The NAWEC PIU will provide to the consultant copies of the Transmission and Distribution network infrastructure Resettlement Action Plan, PAP database, land acquisition details, and any other relevant and available reports/data related to the respective project.

l) Time Schedule

It is estimated that the consultancy services shall be required for a period of minimum six months. The consultant shall carry out all assigned tasks based on the milestones as set out by NAWEC. The period of service shall be extended, if found necessary and based on the performance of the consultant, for a period mutually agreed upon by both the parties (NAWEC and the consultant / the consultancy firm).

m) Payment

All payments will be linked to the completion of tasks as per milestones assigned by NAWEC which will be provided upon awarding of the contract. The payment to the consultant will be made against outputs as given above, and per the payment schedule.

n) Team for the Assignment

The NGO/consultant firm shall dedicate a team of professionals to the site. The constitution of the Core Team and their required qualification and experience shall be as follows.

Position
Number of Positions

 

Qualification/Experience

 

Project Manager / Team Leader

 

1 Project Manager/Team Leader should be a post-graduate, preferably in social sciences with a financial management background. S/he should have 10 years’ experience in the implementation of resettlement plans and development of reports with good knowledge of GIS and mapping of Project affected area and PAP plots of land. S/he should have held a responsible position in the previous assignments and should possess participatory management skills. Knowledge of local language (Mandinka) will be a good asset.
Social Specialists as Community Facilitators

 

2 The social specialists should have a graduate or post-graduate or equivalent in social sciences with at least five years of field experience. They shall have experience in the implementation of resettlement in project development works with knowledge of prevailing resettlement policies including WB policies, and knowledge of gender issues and/or GBV. Should have at least five years of experience in community consultation (including one with demonstrated experience with gender-sensitive consultation approaches and working with women community members to create safe spaces for discussion). Knowledge of the local language and experience of working in The Gambia is desired.

At least one of the social specialists will be a woman to be able to conduct meetings with women, especially as it relates to gender-inclusive practices and GBV

At least one of the social specialists shall have knowledge about good financial management practices and skills development/training.

Land acquisition facilitator

 

1 Should have knowledge of the Gambia’s Land Acquisition and Compensation Act and land acquisition process, prevailing resettlement policies including WB policies and its implementation. They should have 5 years working experience on land acquisition issues and facilitating discussions between various stakeholders related to land acquisition.
Land Acquisition Specialist

 

1 Should be a graduate or equivalent in the social sciences with five years field experience in Land Acquisition, using maps to identify PAP assets, should have knowledge of prevailing land acquisition and compensation Act and WB policies.

 

APPENDICES

CONTENTS OF FINAL REPORT for the Safeguards (RAP) Implementing Consultancy Firm

  1. Introduction
  2. Background of the Project
  3. Action Plan for RAP Implementation

 

  1. Details of joint verification

 

  1. Status of distribution of ID files

 

  1. Details of consultations carried out with PAPs (including a summary of key questions, concerns and answers by the team to the PAPs; list of names)
  2. Training and Support given to PAPs for income restoration
  3. Coordination with Government Departments
  4. Linkages with suitable schemes
  5. Identification of skill sets of PAPs
  6. Details of training imparted
  7. Outcome of training

 

  1. Disbursement of compensation package

 

  1. Grievance Mechanism including SEA/SH Action Plan

 

  1. Awareness on HIV/AIDS/GBV/SEA/SH/VAC Prevention
  2. Tools and methods
  3. Information Education and Communication
  4. Interaction with communities and sensitization
  5. Awareness programs
  6. Details of medical health care services including STI treatment facilitates
  7. Details of coordination with Target Intervention NGOs and other agencies working in the field of HIV/AIDS/GBV/SEA/VAC awareness and prevention
  8. Details of sensitization programs for contractors and other stakeholders
  9. Details of social marketing of condoms and other prophylaxis

 

  1. Details of Consultation in Scheduled Area
  2. Consultation with Affected Households
  3. Consultation with Community and Key Stakeholders

 

  1. Awareness creation of gender equality and other social issues
  2. Awareness creation on gender equality issues and other social issues
  3. Health care facilities and working conditions of women in construction sites

 

  1. Achievement of targets (physical and financial)

 

  1. Summary and way forward

 

[1] SCADA: Supervisory Control and Data Acquisition

[2]Women frequently suffer disproportionately in resettlement, as they are often a disproportionately large number of the poor; have more limited access to resources, opportunities, and public services than men; and as a result, rely more heavily on informal support networks within their existing communities. The resettlement planning process needs to consider the situation of women and to adapt the engagement process as necessary to ensure that women have a role in decision making. A comprehensive planning process includes identification of (a) women’s means of income generation and livelihoods, including non-formal activities such as gathering natural resources, or trading and bartering services and wares; (b) women’s social and economic networks, including extended family ties; and (c) women’s ownership of affected assets, including land and crops, in order to appropriately compensate them.

 

[4] This should be inclusive of the livelihoods of women and other members who may be impacted by resettlement.  Please reflect.